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<br />r <br /> <br />February 21, 2001 <br />Fete des Lacs Festival Committee Meeting Minutes <br /> <br />documentation and budgets this year, when last year she did not believe it was available. <br />Chair DeVine stated that last year it was available, however, it did not get to Council and <br />it was in several different forms. Each sub-committee completed a budget that was <br />housed on each individual's computer and was never brought forward to CounciL <br />Council Member Nelson questioned whether one (I) individual would be in charge of <br />bring all budgets together and forwarding same to CounciL Chair DeVine concurred. <br />Chair De Vine strongly stated that there will all ways be a situation where anticipated <br />expenditures of $20,000 to $30,000 and obtaining revenues to match there is not <br />guarantees that this will happen, particularly when revenues are anticipated from events <br />that may be rained out or cancelled. Council Member Nelson explained that projected <br />revenues for all events, no matter the outcome would allow for documentation and future <br />decisions. <br /> <br />Council Member Nelson stated that she had received a pre-registration post card from the <br />parade sub-committee and anticipated that the parade would be exciting. Council <br />Member Nelson commented that the Committee Members had probably already seen the <br />post card. Several Members stated that they had not. Council Member Nelson presented <br />same for their review. Council Member Nelson requested Committee Member Peil's e- <br />mail address. Chair DeVine presented Council Member Nelson with an entire list of <br />Committee Member's e-mails. <br /> <br />Mr. March questioned Chair DeVine's vision for budget compilation. Mr. March stated <br />that to date, the parade sub-committee is the only committee that has submitted a budget. <br />Mr. March reported that they are requesting a 50% increase from last year. Mr. March <br />stated that no one is questioning whether the parade was excellent or not but rather is it <br />anticipated that all sub-committees would be submitting similar budgets. Mr. March <br />stated that last year's policy was that if there were deficiencies; it was the City's <br />responsibility. Mr. March suggested that Council review budgets of all sub-committees. <br />Chair DeVine stated that with the Committee's formation, it is not anticipated that the <br />compilation of all budgets would be a benefit. Chair DeVine stated that more emphasis <br />would be given in regards to the possibility of taxpayer dollars being used. Chair DeVine <br />stated that more emphasis would be placed on budgets overalL <br /> <br />Council Members Nelson stated that last year's event was wonderful. <br /> <br />Chair DeVine stated that this item is on the Agenda for this evenings meeting under <br />Unfinished Business. Chair DeVine reiterated that last week's discussion ensued <br />regarding the Festival Committee needs a report from each sub-committee's expectations <br />or snap shot of their vision. Financial, volunteers needed, space, highlights for <br />advertising, concerns for electricity, security, etc. Chair De Vine stated that same needed <br />to be submitted as soon as possible so that funding raising and advertising can <br />commence. <br /> <br />Council Member Nelson questioned whether the softball tournament was a part of the <br />Festival. Chair DeVine stated that he was in charge of this event and explained that each <br />Committee Member is in charge of several events of the festival. <br /> <br />Committee Member Peil questioned whether a response had been received from the <br />softball tournament organizers. Chair DeVine stated that he recently spoke with Mr. <br /> <br />Page 3 of8 <br />