2001-03-06 P & Z Agenda - Laserfiche WebLink

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February 21, 2001 Fete des Lacs Festival Committee Meeting Minutes Acting Mayor Travis reviewed Mayor Swedberg's memorandum regarding discussion items with Committees/Commissions. Acting Mayor Travis reviewed Council liaisons and their roles serving on Committees/Commissions. Acting Mayor Travis stated that there currently discussions are taking place in regards to relieving Council Members of this duty and having the Chair or rotating Committee/Commission Members appear before Council on a regular basis. Council Member Capra stated that there is also discussion of having Council liaisons serving in the capacity of occasionally attending meetings. Council Member Capra stated that Council is exploring several options for duties and responsibilities of Council Liaisons. Acting Mayor Travis stated that currently a Council Liaison is serving on all other Committees except the Festival Committee. Chair DeVine stated that he has spoken to Mayor Swedberg in this regard and stated that he would be willing to appear at Council meetings to give updates. Council Member Capra stated that meeting and getting to know people that serve on the different Committees/Commissions was informative. Committee Member Sweeney felt that by personal experience, Council Liaisons at Committee meetings were invaluable. Committee Member Sweeney stated that it is nice to meet the individuals of different Committees/Commissions and discussing items with them every once and awhile. However, with his experience with Parks and Recreation and the Festival Committee, things would have been a lot different if a Council Liaison was not present. Acting Mayor Travis stated that Council IS discussing standardizing Committee/Commission size, appointments, service term, standardizing by-laws and meeting start time. Chair DeVine stated that the Festival's 6:30 p.m, start time works well for Committee Members and resident participation, Chair DeVine voiced his personal opinion in regards to Committee/Commission meeting start times by stating that if a Committee/Commission chooses to meeting at 6:00, 6:30 or 7:00 p.m. that should be their choice, unless Council is required to be present. Committee Member DeVine stated that the Fete des Lacs Festival Committee had submitted by-laws to Council several months ago and Council has not approved them, Committee Member DeVine explained Council's rcasoning for not approving thcm is to standardize all by-laws, Committee Member DeVine stated that in the mean time, the Committee has no by-laws to follow and desires that Council approve the submitted by- laws until such time a decision is made. Chair DeVine strongly concurred due to the fact that the by-laws outline the establishment of the Committee. Discussion ensued in regards to the Committee being officially recognized by the Council, however, there are no by-laws in effect. Council Member Capra stated that policies and procedures are something that the City is lacking and Council is going to work on that. Acting Mayor Travis stated that a checklist for public input and consideration, public and Committees/Commission be made. Acting Mayor Travis stated that he had finished the Mayor's discussion points and felt that the Committee was doing a good job. Chair De Vine stated that sub-committee reports would be the next item of business and that skipping in the order of items of discussion would take place in an attempt to give Page 5 of8