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2001-04-03 P & Z Agenda
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2001-04-03 P & Z Agenda
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<br />March 5, 2001 <br />Fete des Lacs Festival Committee Meeting Minutes <br /> <br />Chair DeVine questioned the Committee's feelings in regards to the Parade Sub- <br />Committee's presented budget. Committee Member Sweeney felt that the previous year <br />was rejuvenating the Festival and parade. Committee Member Sweeney stated that the <br />parade Committee needed to prove that it can be done on a consistent basis, prior to <br />charging an entrance fee. Mr. March suggested that the Committee could request a <br />voluntary contribution. Mr. Wilharber questioned whether the Committee had given any <br />consideration to attending other parades for advertising the Festival. Chair De Vine stated <br />that Hugo and Forest Lake would be good communities to attend. <br /> <br />Committee Member DeVine expressed concern over the way some items were handled <br />without the entire Committee's knowledge. Committee Member DeVine prefaced her <br />discussion with the filet that she was not there to micro-manage individuals and all <br />members are serving as an entire Committee. Committee Member DeVine also stated <br />that Committee Member Thill is a representative of the Parade Committee as a Sub- <br />Committee. The parade committee are not their own entity of the Festival, we are all the <br />Festival. Committee Member DeVine shared that the procedure fur forwarding mailings <br />should have been brought to the full Committee for input prior to forwarding same. <br />Additionally, she stated that the parade route should have also been brought to the full <br />Committee for input. Committee Member DeVine stated that there was discussion of <br />having the parade brought down to Laurie LaMotte Memorial Park and would have liked <br />to have had an opportunity to discuss same this year. Committee Member Thill stated <br />that the Parade Sub-Committee was behind last year's time frame for mailings and <br />permits. <br /> <br />Mr. March stated that one (1) of the reasons for his reluctances to join the Committee was <br />the way budgets are approved for each item. Last year it ended up being when every one <br />spent allocated dollars, if there were items not accounted for, questions arose. Council <br />was willing to pay expenditures exceeding the Festival budget last year. Mr. March <br />stated that early in the planning stages of the Festival, budget figures should be <br />assembled to ascertain whether or not the fimds can be raised to pay for the event. If <br />fimds are not anticipated, priorities need to be set. The Festival is weather dependent. <br />Mr. March questioned whether a member was compiling the sub-committee' budgets and <br />bring same to the next meeting to discuss priorities and fimding for individual events. <br />The Chair stated that was the purpose behind obtaining these preliminary budgets at this <br />meeting. Mr. March stated that there was no general oversight in the previous year and if <br />the Committee feels that they can not decide the priorities, then the Council will make the <br />final budget decisions. Mr. March stated that the Committee can request a larger amount <br />of contributions from the City or cover the anticipated overage in expenditures. Mr. <br />March stated that the personality clashes would not happen if this was the avenue taken. <br /> <br />13. Buttons <br /> <br />Committee Member Thill stated that the only work completed on this item was last year's <br />figures being brought forward. Committee Member Sweeney questioned whether or not <br />softball players needed to purchase buttons. Chair DeVine stated that same was <br />undetermined. Chair DeVine stated that he felt that the softball players would need to <br />purchase the buttons like everyone else unless someone has another idea. Committee <br />Member Sweeney stated that a discount may be given. but they will not be coming by <br />
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