2001-04-03 P & Z Agenda - Laserfiche WebLink

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March 5, 2001 Fete des Lacs Festival Committee Meeting Minutes Chair DeVine questioned the Committee's feelings in regards to the Parade Sub- Committee's presented budget. Committee Member Sweeney felt that the previous year was rejuvenating the Festival and parade. Committee Member Sweeney stated that the parade Committee needed to prove that it can be done on a consistent basis, prior to charging an entrance fee. Mr. March suggested that the Committee could request a voluntary contribution. Mr. Wilharber questioned whether the Committee had given any consideration to attending other parades for advertising the Festival. Chair De Vine stated that Hugo and Forest Lake would be good communities to attend. Committee Member DeVine expressed concern over the way some items were handled without the entire Committee's knowledge. Committee Member DeVine prefaced her discussion with the filet that she was not there to micro-manage individuals and all members are serving as an entire Committee. Committee Member DeVine also stated that Committee Member Thill is a representative of the Parade Committee as a Sub- Committee. The parade committee are not their own entity of the Festival, we are all the Festival. Committee Member DeVine shared that the procedure fur forwarding mailings should have been brought to the full Committee for input prior to forwarding same. Additionally, she stated that the parade route should have also been brought to the full Committee for input. Committee Member DeVine stated that there was discussion of having the parade brought down to Laurie LaMotte Memorial Park and would have liked to have had an opportunity to discuss same this year. Committee Member Thill stated that the Parade Sub-Committee was behind last year's time frame for mailings and permits. Mr. March stated that one (1) of the reasons for his reluctances to join the Committee was the way budgets are approved for each item. Last year it ended up being when every one spent allocated dollars, if there were items not accounted for, questions arose. Council was willing to pay expenditures exceeding the Festival budget last year. Mr. March stated that early in the planning stages of the Festival, budget figures should be assembled to ascertain whether or not the fimds can be raised to pay for the event. If fimds are not anticipated, priorities need to be set. The Festival is weather dependent. Mr. March questioned whether a member was compiling the sub-committee' budgets and bring same to the next meeting to discuss priorities and fimding for individual events. The Chair stated that was the purpose behind obtaining these preliminary budgets at this meeting. Mr. March stated that there was no general oversight in the previous year and if the Committee feels that they can not decide the priorities, then the Council will make the final budget decisions. Mr. March stated that the Committee can request a larger amount of contributions from the City or cover the anticipated overage in expenditures. Mr. March stated that the personality clashes would not happen if this was the avenue taken. 13. Buttons Committee Member Thill stated that the only work completed on this item was last year's figures being brought forward. Committee Member Sweeney questioned whether or not softball players needed to purchase buttons. Chair DeVine stated that same was undetermined. Chair DeVine stated that he felt that the softball players would need to purchase the buttons like everyone else unless someone has another idea. Committee Member Sweeney stated that a discount may be given. but they will not be coming by