2005-05-11 CC Set Agenda - Laserfiche WebLink

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, , " 7.0 SUBMISSION REQUIREMENTS Each submission shall be presented in an 8 'h" x 11" vertical, bound format. Materials not specifically requested (brochures or promotional items) will not be considered in the selection process. The submissions shall be limited to twenty (20) pages or less. Ten (10) copies of the submission shall be submitted at the time indicated in the following proposal schedule section. Submit one master copy and nine photocopies (black and white) of the complete package. Submittals become the property of the City of Centerville and will not be retumed. All submissions must be received by the City of Centerville by Thursday, June 16, 2005 at 4:00 p.m. Submissions shall be addressed to John Meyer, Finance Director, City of Centerville, 1880 Main Street, Centerville, MN 55308. All phone calls regarding this RFP shall be directed to Mr. Meyer at 651-429-3232. No verbal directions will be given. All questions regarding this project must be submitted in writing to Mr. Meyer by the deadline indicated. Questions and responses will be forwarded to all invited finns. Specific Requirements: Each submission must be arranged according to the following outline: 1. Title Sheet The title sheet must provide the name(s) of the Firm submitting with the name of the prime contact clearly identified. 2. Cover Letter The cover letter must indicate the composition of the entire Firm including the Principal in Charge, Project Manager and support team. Include primary contact name and phone number. 3. Table of Contents 4. Background information for the firm Summarize the firm, its background and focus. List and describe the principals of the firm, their length of association and general background. Provide a list of current active projects including the name, type of project, location, firm's role in the project and status of the project. 5. Relevant experience of the firm List three to five (3 to 5) examples of planning/design projects comparable in scale, program, process, component parts and function to this master plan project. Planned as well as built projects are eligible. Include drawings, photographs or published materials to illustrate the nature and scope of each example project. For all projects listed as relevant experience, include the following: . Location . Client . Date of project involvement . Project description including illustrative materials and a written description of why this example is relevant to this master planning project . Cost and scope of the project . Specific services preformed by the finn. If the firm submitting this proposal was not the principal firm in charge of the example project, indicate the principal finn. 6. Professional references List a minimum of three (3) references for the firm. List references for the example projects. For each reference list the contact's name, address, phone number and relationship to the firm. 7. Statement of philosophy and project understanding Provide a concise statement (one page) outlining the philosophy of the firm in approaching projects of this nature and the firm's grasp of issues and goals to address in Centerville's master plan study. 8. Work program Outline a proposed work program, providing descriptions: of work tasks, key individuals on the firm who will perform the tasks, work product, and schedule for completion. 9. Overall project schedule Provide a proposed timeline for completing the scope of services. Identify project milestones that will be reached during the master plan study. 10. Project budget Present a proposed budget to complete the master plan study. The budget should be task-based (related to the proposed work program) and present fully loaded labor cost, by firm member. The budget should also include an itemization of anticipated expenses. The budget section should include a description of approaches that will be used to contain cost and ensure quality control. Request for Proposal Page 5