2001-05-02 Agenda Packet - Laserfiche WebLink

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. J ' . . . . . . . MaICh 29� 2001 Communications Ad Hoc Committee Meeting Minutes Brenner stated that a meeting was arranged for April 5, 2�01 with a representative from LaserFiche. Chair Brenner stated that she would participate in same and would bring tha.t information back to the Committee. Committee Member Bode questioned whether the City's web site had linlcs to other business sites. Committee Member Elbrahamson stated that the City does under Businesses. i 5. Cable Cha.nnel 16 (Government Channel) Chair Brenner discussed Universal Public, Educational, and Government (PEG) Access Service. Chair Brenner stated that currently the channel is pretty basic; it has announcements in a scrolling format. Chair Brenner stated that the channel is not very exciting, is repetitive and is not fun to watch. Chair Brenner stated that Channel 16 also cable casts the City's council meeting; however, they are not pla.yed back. Chair Brenner stated that is something that could be modified, and consensus was to do so. Chair Brenner stated that programs such as: candida.te forum, parades, festivals, etc. are run on Channel 16. Chair Brenner stated that there definitely is a lot more that can be done with the channel. Chair Brenner stated that Ms. Scott was the cable operator and she records the Council meetings along with another staff member wha ha.s some training in the channel. Chair Brenner reviewed the presented a list of equipment that the City owns and sta.ted that it was outdated. Chair Brenner stated that several years previously, the City upgraded equipment. Consensus was that audio was not always reliable. Chair Brenner stated that at some point, the different areas would need to be divided up and requested that if individuals were interested in specific areas to iet her know. 6. Needs Assessment Chair Brenner stated that the Committee is currently in the information gathering stage and felt that many people have suggestions in the di.fferent azeas and tha.t a survey may be the direction to focus energy. Chair Brenner stated that she had attended the Council meeting and questioned whether Council had intentions of completing a survey and the Council said no, but gave their blessing for the Committee to complete same. Chair Brenner stated that an opportunity for committee%ommission input should be given. Ms. Brenner stated that several ways of completing the survey, mailing, Internet, focus groups, etc. Discussion ensued in regards to placing the survey in the quarterly newsletter, but Ms. Brenner stated that it was in the process of being printed. Ms. Brenner stated that a large amount of coverage could be made through the town home associa.tions, church, Lions, school, etc. Discussion ensued regarding retaining the monthly versus the quarterly newsletter and ma.ilixig same to individual households. Discussion also ensued regard'mg going to a more newspaper style, which may be more cost effective. Chair Brenner stated that surveys should be dra$ed for specific groups of individuaLs; such as businesses, staff, Council, committees/cominission, etc. Chair Brenner questioned the type of information gathering needed. Consensus was that they needed to know where individuals get their informa.tion, where would they like to get the information, ask if they ha.ve Universal Service, access to web site, ranking communications currently; sta,� Council, Public Works, Police and Fire Department, preference to sending communications to the City. Chair Brenner stated that the survey should be brought before the Council; however, it did not need to be. Discussion ensued