1999-07-07 Agenda Packet - Laserfiche WebLink

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� , C. S� month follow - up: Ms. Capra indicated that the school has been rented from 9 a.m: to Y p.m: ata cost of $83. Th� Ciiy r�ponsibte setup and ciean up. Ms. Capra added that letters have been sent to all group contact persons requesting that they prepare a short presentati�n on the activity of��eir group since the Minnesota Desi�n Team visit. The presentations will follow a brief introduction, and should be about $ve mimites - in length. Aimee Fairbrother stat�d that sh� r��eiv�d a phone cali contact person (Downtown and StreetScapes) Lynae Marshall who indicated that she will continue to votunteer, but would tike to be removed fiom tl�e list as the contact person. Ms. Fairbrother added that John Magill is also listed as a goup contact person for Downtawn and StreetScapes, and that tr� wauld be willing to if sotn�b�dytatd him what to say. Ms. Capra indicated tha.t she will meet with Wayne LeBlanc to discuss possible alt�rnatives. Ms. Capra also added t�at somebody should try to get a hold of �he contact persons to see how prepared they are on their presentations. Ms. Capra stated ' that the Cityhas a survey to fill out f�rrth� Minnesota Design Team regarding wt�ax we have accomplished so far and our goals. Theresa Brenner and Mary Capra will be working on the survey. Mr. Rekbine questioned set up and tear down. Ms. Capra indicated that she will talk to Wayne LeBlanc to get names of possible volunteers that wauld be willing to help with set up and dawn. Ms� Capra also indicat�d thax she will confirm with John Magill about the quantity of danishe�uices to be provided. Aimee Fairbrother agreed to invite by tel�phoning all '�current volunteers" that are on the Desi�n Team volunteer listing. The committee discussed the possibility of inviting the community via a maiter. Ti�e idea was declin�d du� to ttre cost of the mailer vs. the quantity of additional residents that would attend. � NT.W BiT 1N SS DESIGN TEAM EXPENDITURE POLICY Aimee Fairbrother indicated thar City Administrator Jim March has received some questions in reference to Design Team volunteers using City stationary, expenses etc. Cunently, there is no formal guideline or resorution defming this procedure. The committee discussed the proposed policy. After some changes were made, all were in agreement. The policy agreed an shoulc� read.: Design Team Sub-Committee F.xpenditure Policy * Reimbursements: Reimbursement of funds will be anted on ex enses that have �' P prior approval of the EDC committee. Qualifying expenses include but are nat limited to the following: Copies, mil�age, postage, paper products, and any supplies directly related and documented for a specific Design Team event/project. * City Sapplies: Will be discussed at next regular scheduled meeting.