2008 12-16 CC MINUTES - Laserfiche WebLink

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The use of the land use must be consistent with its conditional use permit. If any changesare needed and before building/remodeling can take place, an application must be submitted back to the planning commission and a public hearing held. The planning commission must bring a recommendation back to the city council for a vote. The Waldochs.indicated that they wantedtocooperate with the city regarding: its Long range goals andwill comply with all of the requirements needed to proceed with rental of the property. Council member Schilling: directed. the Waldochs to City Clerk Bill Short and suggested they get the appropriate paperwork to complete. Acting Mayor Schilling closed the floor tothe. public. OLD BUSINESS. A) City Newsletter (Artig-Swomley): Topicsproposed for future editions of city newsletter to include profile on outgoing and incoming mayors, 2009 Budget, and changes in rentalproperty requirements. It was suggested that December's issue be skipped anda longer January newsletter be prepared. B)Award balance of Lawful Gambling proceeds from 2007&8: Upon motion by Rasmussen, seconded by Watson, the council approved cutting of checks to Willow Lane: Elementary School for $25.00 and the .WBL Food Shelf for $500 as discussed under Presentations from the Floor. Ayes 4 Nays — 0 C) Shall the City of Gem Lake establish a Storm Water utility to help pay for stormwater projects? Acting Mayor Schilling stated that Gem Lake should move on setting: this up as if we wait toolong, costs will continue to rise. Schilling requested. Justin Gese put together list: of what needs to be done and the costs. Schilling also suggested that Bill Shortbe invited to the next meeting to present how White Bear Township handles stormwater projects.. Council member Watson stated an example plan from the city of St Cloud which he finds very easy to understand andthat could be used as a template for the City of Gem Lake's Storm Water Utility Plan. D) City Engineer quote on 2007 (and upcoming 2008) MS4 report? Jason: Gese presented costs for time spent helping write the plan at last rnonth's meeting. City Clerk Bill Short indicated that a mapping program is available: for minimal cost to Gem Lake. The council suggestedthat this be put towards next months .payables. E) Reimbursement of driveway repair. Jason Gese stated that he looked at the two properties where repair was madeto the driveways after theroad was repaired and concurs that thesolutionthat was taken was appropriateand should be reimbursed by the city. Bob. Uzpen will contact the other owner and ask them to submit receipts. Place this topic on next month's agenda. F) Purchase of Adobesoftware for. Jean. Upon motion by Artig-Swomley, seconded by Watson, thecouncil approved the purchase of Adobe software not to exceed $500. Ayes - 4 Nays —.0 NEW BUSINESS A) Heritage Hall Building. Cost Reconciliation. (Jessie Hart): City Treasurer Jessie .I•Iart presented a suminary of project costs associated with the building .ofHeritage Hall. The total costs of the project were. $1,300,033 of which White Bear Township contributed 30.87% and the City of Gem Lake contributed $69.1..3%. Due to estimates higher than anticipated and some cost overruns, the project is currently in a deficit position of $46,656.70 as of December 8, 2008. The Council is being asked to formally approve thefollowing actions. 1) Approve the Heritage FIa[1 Cost Reconciliation and authorize payment to White Bear Township in the amount of $2,184.13 for engineering cost reimbursement, 2) Approve and authorize a payment to White Bear Township in the amount of $5,740.81 for the water main oversizing to be paid from the Sewer Fundas a loan to a future water fund, and 3) Approvethe transfer of $20.,000 during 2008 from the Genera] Fund to the City Hall Construction Fund to. be funded from the excess revenues .over expenditures. from 2008. Upon motion by Artig-Swomley, seconded by Rasmussen, the council approved the actions as described above. Ayes.-4 Nays --0