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Policy No. 20 -018 DEPARTMENTO Public Works POLICY TITLE. Amended process for selecting and retaining consulting engineers Background Statement: Prior to 1990 , the city -used a single -Faun is ipa l. engineering consulting firm to provide engineering services. Before the city had a large ire,- house staff, most of the engineering was done' by the ponsultant. As the cityils needs changed, in�house staff began to be added to meet increased engineering needse However, consulting engineering services are still required for specialty type projects and to meet "overflow" work loads When the city is not able to provide n cessary engineering services for city projectse In 1990, the council adopted a standard policy for selection and retention of consulting engineers for the next three ears* Prior to 1990, a contract has been renewed periodically with the • - was annually rene otiated present engineer. In most years, the contract a g in terms of fee* It is desirable to amend the current standard method of selecting and retaining consulting.engineers to provide the city an opportunity to maximize the use of available technical expertise in municipal civil engineering and to insure competitive fee structures. Policy Statement: In order to develop a consistent procedure for selecting and retaining consulting engineers for the c *ty, a policy shall be adopted stipulating a method of selecting and retaining consulting engineers. The policy will provide a standard method of selecting consulting engineering firms to be used by the city and also provide for rotation among the firms that will provide service* The policy will also require a service contract and establish the frequency and process for review of existing firms performance Procedure Statement: Using this policy, the city will initially select a pool of fins to be used to provide municipal engineering services to the city■ The pool will consist of up to six general municipal civil engineering firms, two soil and geological engineering firm, two environmental engineering firm, and other firms as necessaryt The pool will initially be selected and a process established for rotating firms into and out of the pool From time to time, 'as the need arises, staff will also be able to select firms from outside the pool for specialized services as necessary. Selection of these firms for specialized projects will use the same general procedure as outlined in the policy* The following procedure is to be used in selecting and retaining consulting engineering firms: