2003_0428_packet - Laserfiche WebLink

Home

Cost Comparison A comparison on the basis of costs is presented in the table below, As is suggested in the comparisons above, Staff feels that an IP Telephony system provides the greatest long -term benefit for the City. over a 5-year period, an IF Telephony system costs $1615000 less than the next best alternative. In addition to the advantages noted above, IF Telephony will also leverage the investment and capability of the INet. The Il et will allow the City to transfer voice traffic between City facilities in the same manner as data, without additional trunk phone lines. In addition, any new or expanded city facilities would no longer need separate wiring for voice, data, and video — they would he integrated. The new system would be designed to provide a fault - tolerant system that can continue to funetion even if City Hall is destroyed due to a natural or man-made disaster. Assuming the City moves forward with an IP Telephony solution, there may he a number of equipment choices that may meet the City's needs. The State of Minnesota and other cooperative purchasing ventures are considering, or have already moved ahead, with IP Telephony and have already solicited bids for such equipment. Financial Impact The estimated cost of replacing the City's telephone and voicemail system for all city facilities is $2003000, including installation and training. Funding for this purchase is provided for in the Equipment Replacement Fund and was included in the 2003 Budget. The new system will allow for operational savings of approximately $45,000 annually, beginming in 2004. ray= Q Attachment A — Executive overview of Haigh, Todd & Associates Inc. Study. Council Action requested Rb Motion to direct staff to prepare and distribute a request for proposal (RFP) to replace the City's telephone system with an IF Telephony -based system, as recommended above.