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Sometimes decisions protected by statutory discretionary immunity may be wade by the city administration staff, dcpartrneint heads or others to whore policy or plan development authority has been granted. In these cases, the person exercising discretionary policy of plan development authority roust cue the discretionary in nunity record. This record is likely to include correspondence or memos indicating who directed there, or if not explicitly directed by others to develop a plan or policy why plan or policy development in a given area is wi the implicit authority given to them by their position or job description. They should also beep notes of their decision making process. Those notes can be reduced or sumnuwized in either a memo introducing the plan or policy or in a "preamble" to the policy itself. If the policy or plan needs to be reviewed or approved by a supervisor or others', the person(s) completing that review or approval should in a memo or other written document acknowledge that they completed a review and agree with the policy or plan. In all cases, it is usually a good idea for the policy or plan to be a written policy. r` In law enforcement, public safety and fire department areas discretionary irnrnunity records will include the police, incident or response reports. In cases in which there are either substantial damages -or Injuries or the police or fire decision maker believes that someone may in the fiaure `second guess" a tactical decision made by then, a supplemental report should be prepared as soon after the incident as possible. The supplemental report will set forth the political, social, safety or other factors that were weighed and the time parameters for deliberation and decision making. Sometime decisions must be made quickly. However, aver the incident or emergency is over, the decision maker can set forth in more detail the "weighing" of competing considerations that went into their decision, at the time the decision was made. E,