2011_1109_Ethics Packet - Laserfiche WebLink

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Rose�tL�rg's Ri�les of C�'e�:• Si�le Parl��zyr,��rtary P�^ocedza� far tl� 21st Cer�tury a staff person, or a coiYYY�ittee chair clrirgod with providing inforiYrr�tion at�.¢ the agenda item 11�iitl, the chair sl�.dd ask rr�mbers of the Uociy if tl�ey have acry tecl�nical qi.iestions for clarification. At this point, rr�Y�s of the g�eming boci�' maY ask clarif3ring qi.iestions to the people wiio reported on the iterr� and tl�ey should be given rirr� to respond. Fointl�, the chair sl�.dd irivite public coiYnY�nts or, if appropriate at a foriYr�al ��g open the iY�eting to public inrx.¢. If m.uY�rous rr�mbers of the pulr lic indicate a desire to speak to the sulr j oc� the chair may lirrrit the rirr� of eacli public speaker. At the conclusion of the public coiYnY�its, the chair should antr «.uice that public inrx.it has conch.�ed. (or that the public heaiing as the case may be, is close�. Fifd� the chair sl�.dd irivite a rmtion from the g�eming Uody rY�Y�s. The chair should ann«.uice the nair� of the iY�nUer wiio iY�kes the rmrion. Sixd� the chair sl�.dd deterrrrine if arry iY�nUer of the Uociy wishes to seoond the rmrion. The cl�air should announce the nair� of the rr�mber who seconds the rmtion. It is noriY�lly good pracace for a rmtion to require a seoond before proceeding with it, to ensure that it is not j ust one iY�Y�er of the boci� wiio is interested in a pRrtia.ilar approacl�. I b�ver, a second is not an absolute reqi.urerr�nt, and the chair can proacd. with consideration and a vote on the rmtion even when there is no socond. This is a iYr�atter left to the discreaon of the chair. Sevartl�, if the rmrion is iYrr�de and seo- ondod, the chair should iYr�ake sure every- one undeisrands the rmtion.11�is is done in one of thr� ways: L The chair can ask the iYrxker of the rmtion to repeat it; 2. The chair can ret�at the rmtion; or 3. The chair can ask the secretary or the clerk of the Uody to repeat the rrr�rion. 2 League of California Gties Eglid�, the chair sl�.dd now irivite dis- cussion of the rmtion by the rr�iY�s of the g�e�ning Uody. If there is no desired disatission or the disa.i�sion has ended, the chair sl�.dd announ� that the Uociy will vote on the rmtion. If there has Ueen no discussion or a very brief disaassion, the vote sl�.dd proc�cd. iiYYY�iately, and there is no need to re peat the rmtion. If there has b�n sulr sranrial discussion, it is noiiYr�ally best to iYrxke sure everyone undeisrands the rmtion by repeating it. Nbtions are iYrxde in a sirnple t�step process. First, the cl�air reoognizes the iY�nUer. Second, the iY�nUer iY�kes a rmtion by precsding the rr�mber's desired approach with rhe wards: "I iYnve ..:' Arypical rmrion mght be: "I iYnve that � give 10 days' notice in tl�e future for all our iY�eting,s.,, The chair i.is�.ially initiates the rmtion by: 1. Iriviring the iY�nbers to iYrr�ke a rmrion: A rmrion at this rirr� �auld be in order.,, Delaate on policy is healthy; delaate on personalities is not. The chair has the right to cut ofF discussion that is too personal, too loud or too crude. lviirti� the clriir rakes a vote. Simply asking for tl�e ` ayes" arid tl�en tl�e ` nays„ d is noiiYrr�lly su[�icient If iY�nUers of the body do not vote, then tl�ey ` alastau�." Lk�less the rules of rhe Uociy provide or.l�-wise or unless a s�.q�er-majoriry is recli.ured (as delineated later in r.hese rules), a simple maj oriry deteiiY�nes wiierher the rmrion passes or is defeatecj. Te�rtl� the chair sl�.dd announ� the res�.dt of the vote and sl�.dd announ� wi�at action (if any) the boci� has raken. In announcing the result, the cl�air should indicate the nair�s of the iY�Yr bers, if any, wiio voted in the rrrinoriry on the rmtion. This announceiY�it iYright take the follawing fom�c "1he rmtion passes by a vote of 3-2, with Srruth and Jones dissenring. � have passed the rmtion requiring 10 days' noti� for all fi.¢�.�re iY�eting,s of this �'�� '•„ Motions in Gener-al Nbtions are the vehicles for docision iYnking. It is iis�.ially best to l�ave a rmt ion before the govemin� Uody prior to discussing an agenda iterr� to help every- one fows on tl�e rmtion before tl�em 2. Si.�sting a rmtion to the rr�iY�s: A rmrion �.dd be in order that � give 10-days' notice in the fi.¢�.�re for all our iY�erir�g,s.,, 3. Nf�king the rmrion. As notecj, the chair has every right as a iY�nUer of the Uody to iYrxke a rmtion, but noiiYrxlly sl�.dd do so only if he or she wisl�es a rmrion to be iYrr�de but no other rr�mber seeins willing to do so. TheTFiree Basic Nbtior�s 11�ree rmrions are the iYn�t coiYnYnn: 1. 11ie b�ic untia�.lhe basic rmtion is the one that puts foiward a doci- sion for considerarion. A laasic rmt- ion rrright b� "I iYnve that � c�eate a five rr�iY�er coiYnY�ttee to plan and put on our annual fiuidraiser." 2. TLe u�odian to au�xL If a rr�inUer wants to clringe a basic rmtion that is under discussion, he or she �.dd inave to acY�nd it. A rmtion to aiY�id mght be: "I iYnve that �e aiY�id the rmtion to l�ave a 14 iY�Y�Uer coiYYY�ittee." A rmrion to aiY�id takes the basic rmtion that is before the Uociy and seeks to cl�auge it in sorr� way.