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3. 11ie suUstitute u�odia�. If a rr�inUer
<br />wanrs to completely cio away with
<br />the basic rmtion i.u�er disa�sion
<br />and put a new rmtion before the
<br />g�eining Uociy, he or she ��ld
<br />`iYnve a subsrinzce rmrion." A sulasri-
<br />nzte rmtion iYrigl�t b� "I iYnve a sulr
<br />satute rmtion that � can�l the
<br />annual fixndraiser rhis year.,,
<br />Nbrions to aiY�id and si.�stitute rno-
<br />tions are often confi.tised. &zt tl�ey are
<br />quite difFerent, and so is their effect,
<br />if passed.
<br />A rmtion to aiY�id seeks to rerain tl�e
<br />basic rmtion on the floor, but to inodify
<br />it in sorr� way.
<br />A si.�stinzte rmtion seeks to thraw out
<br />the basic rmtion on the floor and sulasti-
<br />nzte a new and different rmrion for i�
<br />The decasion as to wiierher a rmrion is
<br />really a rmtion to arr�nd or a si.�stinzte
<br />rmtion is left to the chair. So that if a
<br />iY�nUer iY�kes wi�at that iY�nber calls a
<br />rmtion to acr�nd, but the chair deter-
<br />m�ies it is really a subsrinzte rmtion, the
<br />chair's desiguation g�ems.
<br />V1Aien Multiple Nbtiais Are Before
<br />The Ga�nernirxJ ��Y
<br />Up to thr� rmtions rray be on the floor
<br />sitYa.dtaneoi�,sly 1he chair may reject a
<br />foi.irr.h rmrion until the thr� that are on
<br />the floor have b�n resolved.
<br />Wlien ttiw or r.l�ree rmtions are on the
<br />floor (after rmtions and soconds) at
<br />the sarr� riir�, the fr�st vote should be
<br />on the I�rst rmtion iYrr�de. So, for �aiYr
<br />ple, assi.uY� the first rmtion is a basic
<br />` rmtion to l�ave a five-rr�inber coiYnY�t
<br />t� to plan and put on our annual fund
<br />raiser." I�.uing tl�e disatission of this
<br />rmtion, a iY�nUer rrright iYr�ake a socond
<br />rmtion to ` aiY�id the main rmtion to
<br />l�ave a larr�iY�ber coiYnYitt�, not a
<br />five-rr�mber corr�rcnitt�, to plan and
<br />put on our annual fiuidraiser." And per-
<br />haps, during that discussion, a rr�mber
<br />iYrxkes yet a third rmtion as a"sulastitute
<br />rmrion that �e not have an annual
<br />fiuidraiser this year." The proper proce
<br />di.ire wauld be as foll�.
<br />Rose�tL�rg's Ri�les of C�'e�:• Si�le Parl��zyr,��rtary P�^ocedza� far tl� 21st Cer�tury
<br />First, rhe cl�air �auld deal with the
<br />tlrird (the last) rmrion on the floor, the
<br />s�.�stitute rmtion. After discussion and
<br />det�te, a vote ��ld be raken first on
<br />the third rrr�rion. If the si.�sritute
<br />rmtion passes, it wauld be a s�.�stitute
<br />for the basic rmtion and �.dd elim-
<br />nate it The first rmtion �.dd be rrnot,
<br />as �.dd the second rmtion (wi�ich
<br />sought to air�nd the fitst rmtion), and
<br />the acaon on the agenda item�auld be
<br />complete. No vote �.dd be taken on
<br />the first or second rmtions. On the
<br />other l�ai�, if the s�.�stitute rmtion (the
<br />third rrr�tion) faile� the chair �auld
<br />proce�d to consideration of the socond
<br />(now the last) rmtion on the floor, the
<br />rmtion to acr�nd.
<br />If the subsrinzte rmtion failod, the
<br />cl�air �auld then deal with the socond
<br />(now the last) rmtion on the floor,
<br />the rmtion to air�nd. The discussion
<br />and debRte �.dd foais saicrly on the
<br />aiY�idiY�it (should the coiYnY�ittee be
<br />five or 10 rr�Y�s). If the rmtion to
<br />aiY�id passe� the chair �auld now
<br />iYnve to consider the rrain rmtion (the
<br />fiist rmtion) as ayr��rded if the rmtion
<br />to arr�nd failed, rhe cl�air �.dd nav
<br />iYnve to consider the rrain rmtion
<br />(the fitst rmtion) in its original foriYr�at,
<br />not aiY�idod.
<br />To Debate or Nat to Debate
<br />1he basic rule of rmtions is that tl�ey
<br />are subject to disaassion and del�te.
<br />Accordingly, basic rmrions, rmrions to
<br />aiY�id, and si.�sritute rmrions are all
<br />eligible, eacli in their t�.un, for fixll dis-
<br />cussion before and by the Uociy. The
<br />del�te can conrinue as long as rr�iY�bers
<br />of the Uody wish to discuss an iterr � sulr
<br />ject to the docision of the chair that it is
<br />tiiY� to iYnve on and take acaon.
<br />There are exceptions to the general rule
<br />of free and open debate on rmtions. The
<br />exceptions all apply wiien there is a
<br />desire of the Uody to iYnve on.lhe fol-
<br />lowing rmtions are not del�table (that
<br />is, wl�i the follo�ving rmtions are iYr�ade
<br />and soconded, the cl�air rrazst iiYnY�i-
<br />ately call for a vote of the Uody without
<br />del�te on the rmtion):
<br />Au�odion to adjoiuil This rmrion, if
<br />passed, requires the Uody to uYnY�iately
<br />adjoi.un to its ne� reg�.ilarly scl�i.ded
<br />iY�eting.11�is rmtion requires a siir�ple
<br />majoriryvote.
<br />A u�odion to ieoess. This rmrion, if
<br />passed, requires the Uody to uYnY�iately
<br />take a recess. NoriYrxlly, the chair deter-
<br />iY�nes the length of the re�ss, wi�icli
<br />may range from a few mnutes to an
<br />l�.ir. It req�.ures a simple maj oriry vote.
<br />The challenge for anyone c-1�airing a p�ublic meet-
<br />ing is to accorr�rr�odate public input in a tirr�ely
<br />and tirr�sensitive way, vvhile steady
<br />� •!J w • • ' . •'� �. � .
<br />� �
<br />Third, the cl�air �.dd now deal with
<br />the fiist rmtion that was placed on the
<br />floor. The original rmtion �.dd either
<br />be in its original foriYrr�t (five rr�mber
<br />coiYnYitt�) or, if aiY�ided, wauld be in
<br />its air�i�ecj foriYr�at (1QiY�nUer corrr
<br />rrrittee). And the question on the floor
<br />for disa.i�sion and docision �.dd be
<br />wiierher a coiYYY�itt� should plan and
<br />put on the annual fiuidraiser.
<br />A u�odion to fiY tl�e tiiu�e to acljoum.
<br />This rmrion, if passed, req�.iires the Uody
<br />to adj«.uii the iY�eting at the specific
<br />tiiY� set in the rmrion. For exainple, the
<br />rmtion rrright b� "I iYnve �e adjoi.irn
<br />this iY�eting at rrndnigl�t." It roquires a
<br />simple majoriryvote.
<br />A u�odion to table. This rmrion, if
<br />passed, requires discussion of the agenda
<br />item to be halted and the agenda item to
<br />,,,��t,�.� 3
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