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Page 2 2/25/91 MACQUEEN MACQUEEN BOYUM BOYUM Elgin Elgin Athey Athey (hvd) mech demo (hvd) Base Bid $83,252 $84,365 $78,530 $85,416 Trade -in (deduct) 26,556 26,556 20,000 20,000 Options: Positive positioning 644 644 incl incl system Spring dirt shoes N/A N/A incl 1,180 TOTAL NET BID $57,340 $58,453 $58,530 $66,596 In addition to the base bid analysis, including trade -in and options, staff also requested the vendors provide information on long -term maintenance costs of the equipment. We concluded from the information provided that the Elgin mechanical sweeper is much more expensive to operate from a routine maintenance standpoint. However, over the life of the equipment, the hydraulic machines are more expensive in terms of total cost for replacement parts. Accordingly, the extra routine maintenance costs of the mechanical sweeper is offset by the higher parts cost for the hydraulic pieces of equipment. While the information is informative, for overall analysis it does not provide a clear basis for selecting one piece of equipment over the other. staff Recommendation: We recommend award of bid be considered to McQueen Equipment for purchase of an Elgin three -wheel sweeper. Either the hydraulic model or the mechanical model should be considered. The Athey demonstrator does not comply with the specifications requiring a new piece of equipment. The new Athey is considerably higher cost than the Elgin models. Our experience and reference checks has indicated that the Elgin mechanical sweepers, while it is a slightly higher first - cost, is a more reliable machine with a much longer track record. The hydraulic model has only been available for approximately five to seven years, and the initial experiences with some hydraulic machine owners has not been good. The city's two sweepers which we have operated for 15 to 20 years with few problems have both been Elgin mechanical sweepers. Accordingly, it is recommended that the bid be awarded to McQueen Equipment for purchase of a new Elgin three -wheel mechanical sweeper in the net total amount of $58,453 even though this unit is $1,113 or 2% higher cost than the Elgin hydraulic sweeper. COUNCIL ACTION: Approval of motion accepting bid of McQueen Equipment for purchase of a new 1991 Elgin mechanical three -wheel street sweeper in the net total bid amount of $58,453.