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• <br />OR <br />e1i <br />'Ilk Department: Finance <br />Policy 'Ti't,le: Reimburse Expenses t,io Employees for Attending Conferences <br />and Schools <br />Background Statement: The City currently makes travel advances to em-ployees <br />for travel,, loding, and registration for, attending conferences and schools. <br />In, some 'instances, the Finance Department has had difficulty in obt4ining an <br />itemiized, claim, for the total cost of the conference or school when the <br />empiloyee +'' returned, <br />Polilcr Statement: Selected conferences and schools are beneficial to the <br />c1tv and its erTloyiees. Travel advances must be authorized in accordance <br />with Prescribed, nrocedures <br />and attendance at any conference or school must <br />*Employees will be reimbursed for expenses <br />be an-inroved by thie City Manager, <br />necessary to attend conferences and schools if the person submits receipts <br />aId itemized, claim.l. <br />Procedure State,menti Expense claims shall 'be turned in at the end of each <br />month and paid, afte—ri Council approval. Claims for payment of travel, loding <br />and registration must be supported byreceippits'. All other expense (im-eals, <br />telephone, tax3i., etc.) shall be itemized on the Monthly Personal Expense <br />Report, <br />Travel by Dl,ianie sh,al,l be at coach ratie* <br />traveliii the, erTloyeie shall be reinnbur&e <br />amount not to excieed coach rate. Extria <br />emnloyele's eix-plense. Lodding will be pai( <br />.6 a 14 <br />Io expenses of any kind shall be alloweiiVe <br />I a <br />0 <br />When drl*vl'nrr in lieu of other <br />1,P <br />J <br />for actual mileage, but at an <br />travel days by car are at the <br />at the single room rate, and <br />for dependents, <br />A Travel Advance Request must be subnitted to the City Manager at least <br />t,en (10) days before the conference or school. Registrationj transportation, <br />and lodging, musit biei arranfred by the person who will be attending" Advance <br />I ri <br />payment :For these 'items w"ll be made only af-ter confi ations or invoices <br />i <br />,are rieceiVed. If' L I <br />i cost cannot be determined, a maxii M.Un of $20aOO <br />F!19'r Oight wilL bie advanced. <br />Authority-0 Sita,tei Law, City Manager Direct'ivel <br />P.11i <br />