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he City will prepare proposal packages and prepare and distribute any addend.ums, if needed.. 6. The Ci,tv will receive open, and evaluate proposals. 7'. After the proposals are opened, the City will consider the proposals 'begin negotiations oil the price of the Preliminary Engineering in accordance with the practice commonly known as Quality .used Selection. If the proposal, contains a goal for Disadvantaged Busines's Enterprises, the City will not award the bid until it has received cei-tif ication of the Disadvantaged 'Business Enterprise participation from the Non/ 01— Equal Employment Opportunity Office. 8. This written consent will in no way, relieve the City from its primary respons] I 'ty for performance of the Nvork. Subcontractor agreements must b'h I contain all appropriate terms and conditions, of this agreement. E,. CONTRACT ADMINISTRATION. 1. vv dl The City vvdl request approval from Mn/D10T for all costs in excess of the arnount of federal funds previousiv approved for the Project prior to incurring such costs. Failure to obtain such approval niav result in such costs being disallowed for reirribursiernent. 2. The City will prepare repor-ts, keep, records, and perform Nvork so as to enable Mn/DOT to collect the federal aid sil lit by the City. The City will retain all 9 records and reports in accordance with Mn/DOT's record retention schedule for federal aid projects. ' w Upon, completion of the Pr oject, the Plr 01 ect Engineer will determine nether the work will be accepted. F- PAYMENTS. I., The entire cost of the Project is to be plaid, froni federal funds made available by the FHWA and by other funds provided by the "it . The City xvill pay any part of the cost or expense of the Prqject that i. , s not paid d by federal funds. 2. The City niay reCILICSI partial payments not more than once cacti thirty (30) days. The Pr 01 'ect Engineer will cerlifv each partial payment. 11 The invoice and supplements thereto Neill contain all details that n)-ay be necessary, for a proper audit. Such details will consist of at least the following: (a) A breakdown of labor by individual, classification. fication, dates and 11OUrs Nvorked times the applicable rate to arrive at a total dollar aillount for each individual. (b) The labor additive shall be applied to total labor dollars. (Mn/DOT Agreement No. 934 1) Page 4