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97 for project(s); a team evaluates the proposals and rates each proposal. The ratings are <br /> 98 forwarded to ASU for their review and evaluation, the top 3 proposals are identified <br /> 99 and these are the organizations interviewed. Each Best Value Proposal includes both <br /> 100 identified risks and value added items upfront, which minimizes/eliminates future <br /> 101 change orders and additional costs. Best Value also supports the most appropriate <br /> 102 level of staff time needed—BV will assist in the planning and management costs, <br /> 103 funding is needed for either the BV services or for an outside constriction <br /> 104 manager/management company. <br /> 105 o Doneen asked about how the risk is transferred to the contractor in the BV <br /> 106 program. Evenson explained that the contractor takes a larger technical <br /> 107 responsibility in the project and is expected to pre-build plans and think <br /> 108 through the process up-front. <br /> 109 o Following the BV discussion Diedrick commented that the costs for BV seem <br /> 110 reasonable based on what you get. <br /> 111 The Best Overall Value Method is hybrid of the Best Value system and the Low Bid <br /> 112 process. The goal with Best Overall Value is the best contractor at the best price for <br /> 113 the best value to the City. This process requires extensive staff involvement and time <br /> 114 and would need additional project management support as well and maintenance <br /> 115 operations support. <br /> 116 The Low Bid process is the system traditionally used by government agencies. <br /> 117 o Commissioners commented on their experiences with low-bid <br /> 118 Low Bid tends to be low cost up front and then agencies experience <br /> 119 ongoing problems past the completion of the project resulting in <br /> 120 increased costs. <br /> 121 Commission Recommendation: <br /> 122 Motion by Pederson, second by Ristow, to recommend to the Roseville City Council the Best <br /> 123 Value Procurement system for use in the Parks and Recreation Renewal Program. Motion <br /> 124 passed unanimously. <br /> 125 <br /> 126 6. DIRECTORS REPORT <br /> 127 o Bonds sold on December 29. <br /> 128 o 2011 New Year's Eve on Ice was a great event and hugely successful. Over 3000 people <br /> 129 attended. Thank you to Goodmanson Constriction for your support and help making this <br /> 1110 event fantastic. <br /> 131 o Neighborhood rinks are being affected by the weather. Staff attempted to get the rinks <br /> 132 open for the winter break from school but the unseasonably warm temperatures have <br /> 133 made it difficult to make ice. Rinks at Lexington Park and Autumn Grove Park are now <br /> 134 open and we will open rinks as the conditions improve. <br /> 135 o January 21 & 22 will be a big weekend at the Skating Center. January 21 is Hockey Day <br /> 136 in Minnesota. The organization Defending the Blue Line is hosting a Skate for the Troops <br /> 137 event at the OVAL and a NHL alumni vs. Armed Forces hockey game. On Sunday, <br /> 138 January 22 the Wild will once again be holding an outdoor practice at the OVAL. The <br /> 139 Wild will be practicing from noon— 1pm with an open skate at 2pm. <br /> 140 o Staff has talked with the City Manager about the local sales tax option and about an <br /> 141 opportunity to get together with the Commission to continue this discussion. Local <br /> 142 Legislative members will be at the January 23 Council meeting and there is hope that the <br /> 143 sales tax option will be part of their discussion with the Council. The League of <br />