2011-12-15_Minutes - Laserfiche WebLink

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c) Tom Petersen's Professional Services Contract Proposal —2012 Motion 11- 1211-11 Member Miller moved, and Member Westerberg seconded approval of a Professional Services Agreement between the GLWMO Board and Mr. Tom Petersen for Administrative and Technical Services as presented; later amended to cap monthly technicalladmin. Services compensation at $3,000 monthly without GLWMO Chair approval, and addressed accordingly in the "Compensation Clause; "and authorizing the Chair to execute the amended document. Mr. Petersen briefly reviewed the DRAFT GLWMO Professional Services Agreement dated January of 2012 for consideration of the GLWMO Board; advising that it was identical to that approved for 2011, with the exception of the term adjusted that services would continue on a month -to -month basis pending the future of the GLWMO, and at the recommendation of Chair Eckman. Mr. Petersen's draft included a budget page that he noted was preliminary and may need adjustment over time to reflect actual time spent as various challenges of the organization were met over the course of 2012. Chair Eckman suggested that the GLWMO Board consider a monthly cap typical for such agreements to provide more control of the monthly expenses by the Board. Mr. Petersen suggested that language be revised under the "Compensation Clause" on page 2 of the draft agreement that monthly services shall not exceed $3,000 per month without Board approval. Ayes: 5 Nays: 0 Motion carried d) Sheila Stowell's Recording Secretary Services Contract Proposal — 2012 Motion 11- 1211-12 Member Von De Linde moved, and Member Barrett seconded reinstatement of the Professional Services Agreement between the GLWMO Board and Ms. Sheila Stowell for Recording Secretary Services as presented for 2012 on a month -to -month basis; later amended to revise Section LC (Scope of Services) from delivery of meeting minutes from two weeks (I4 working days) to two weeks (10 working days). Chair Eckman expressed concern with the amount of time for turning around meeting minutes and asked Ms. Stowell if this could be accelerated. Ms. Stowell responded that the rationale in the two (2) week period was intended to address fluctuations in her schedule that would not allow a quicker turnaround of meeting minutes. Ms. Stowell recognized that it was her preference to turn around minutes as quickly as possible; however, she noted the difficulties encountered in 2011 with the more frequent meeting schedule having evolved from quarterly, to monthly and then almost weekly meetings during that time. While understanding the need for the additional meetings, Ms. Stowell noted that this did take a toll on other work commitments; however, she offered to amend Section 1.0 under the Scope of Services from a two (2) week (14 working days) provision to a two (2) week (10 working days) turn around in an attempt to facilitate GLWMO Board concerns. Ayes: 5 Nays: 0 Motion carried. 3) FOR Final Invoice for Draft Plan Board members briefly discussed the status of the outstanding FOR final invoice, with the consensus that the Final Invoice would remain pending until delivery of the final product and ownership of the 11