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CC_Minutes_2012_0423
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Roseville City Council
Document Type
Council Minutes
Meeting Date
4/23/2012
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Regular City Council Meeting <br /> Monday,April 23,2012 <br /> Page 19 <br /> hardware and software and it remain on the Council dais, with the City provid- <br /> ing maintenance and software updates. <br /> Councilmember Pust noted her personal preference for hard copies; opining that <br /> monthly cost savings were minimal other than saving staff time in producing the <br /> packet materials; and opined that most people would still print a hard copy for <br /> their use. Councilmember Pust, recognizing her remaining short tenure on the <br /> City Council, noted previous discussions on purchasing computers for City <br /> Councilmembers to use; and addressed additional costs for laptops, software <br /> and ongoing maintenance and technology updates required. <br /> Councilmember McGehee spoke to specific technology available to individual <br /> Councilmembers; and spoke in support of electronic packets. She noted that she <br /> had updated her computer system at home to make necessary changes on PDF <br /> documents, but that to use a portable computer, ipad or similar tablet, she would <br /> like software capable of making marginal notes and highlighting for Council <br /> discussions. She also stated that she would like to request specific hard copies <br /> when necessary for her Council work. She She again acknowledged the sav- <br /> ings,particularly in staff time, and personally supported electronic packets. <br /> Councilmember Johnson supported going paperless to save costs; and noted that <br /> his personal computer system would support electronic receipt of the agenda <br /> packet; and personally spoke in support of electronic agenda packets, as well as <br /> City purchase of the hardware. <br /> Further discussion included current policy of the City for technology replace- <br /> ment schedules; discerning those items individual Councilmembers would still <br /> want to print; how to transition equipment and reports from home to the City <br /> Council chambers; use of a flash drive for making suggested revisions to re- <br /> ports; City network versus the internet and how to ensure compatibility of that <br /> technology for individual Councilmembers; and security of the information and <br /> the equipment when off-site. <br /> Councilmember Pust asked that the Data Practices issue be considered as well, <br /> specifically what data belonged to the City if using City equipment, and what <br /> was considered public information; suggesting some items may become compli- <br /> cated or not protected by firewalls. Councilmember Pust suggested a review of <br /> policies of other cities other than that of Woodbury, as already provided. <br /> City Manager Malinen advised that staff had originally envisioned that the de- <br /> vice provide city materials via wireless or internet (e.g. meeting packets) that <br /> would be e-mailed directly to City Councilmembers or provided by flash drive. <br /> Mayor Roe suggested that the process be further reviewed; and that if electron- <br /> ic, it should be voluntary, with each Councilmember's preference respected. <br />
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