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Regular City Council Meeting Monday,April 23,2012 Page 19 hardware and software and it remain on the Council dais, with the City provid- ing maintenance and software updates. Councilmember Pust noted her personal preference for hard copies; opining that monthly cost savings were minimal other than saving staff time in producing the packet materials; and opined that most people would still print a hard copy for their use. Councilmember Pust, recognizing her remaining short tenure on the City Council, noted previous discussions on purchasing computers for City Councilmembers to use; and addressed additional costs for laptops, software and ongoing maintenance and technology updates required. Councilmember McGehee spoke to specific technology available to individual Councilmembers; and spoke in support of electronic packets. She noted that she had updated her computer system at home to make necessary changes on PDF documents, but that to use a portable computer, ipad or similar tablet, she would like software capable of making marginal notes and highlighting for Council discussions. She also stated that she would like to request specific hard copies when necessary for her Council work. She She again acknowledged the sav- ings,particularly in staff time, and personally supported electronic packets. Councilmember Johnson supported going paperless to save costs; and noted that his personal computer system would support electronic receipt of the agenda packet; and personally spoke in support of electronic agenda packets, as well as City purchase of the hardware. Further discussion included current policy of the City for technology replace- ment schedules; discerning those items individual Councilmembers would still want to print; how to transition equipment and reports from home to the City Council chambers; use of a flash drive for making suggested revisions to re- ports; City network versus the internet and how to ensure compatibility of that technology for individual Councilmembers; and security of the information and the equipment when off-site. Councilmember Pust asked that the Data Practices issue be considered as well, specifically what data belonged to the City if using City equipment, and what was considered public information; suggesting some items may become compli- cated or not protected by firewalls. Councilmember Pust suggested a review of policies of other cities other than that of Woodbury, as already provided. City Manager Malinen advised that staff had originally envisioned that the de- vice provide city materials via wireless or internet (e.g. meeting packets) that would be e-mailed directly to City Councilmembers or provided by flash drive. Mayor Roe suggested that the process be further reviewed; and that if electron- ic, it should be voluntary, with each Councilmember's preference respected.