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Roseville Human Rights Commission Meeting Minutes — July OS, 2008 Page 3 of 4 1 Commissioners brainstormed ideas for the event: 2 ■ Utilize ethnic/cultural food businesses in the Roseville community to get them involved and 3 provide an appetizer buffet of their foad products. Commissioncr McGehee volunteering to 4 contact the city's ctluiic restaurant owners/managers to dctermine their interest S ■ HRC Budget funds a�aiiable 6 ■ Tnvitations and how to make initial and follow-up contacts and how to provide business 7 contacts with information on the benefits of iheir involvetnent 8 ■ Additional information available to download frotn the United Way websiie 9 ■ Meeting rootn availability, logisncs and set up (Olympic Room at thc OVAL — 2 rooms to 10 handle 300 total guests}; registration/sign in area; booklet distribution area; food service area; 11 12 13 14 15 16 and "village" meeting area Role of the United Way in the event Chair Delmore noted the need to meet several times in August and September to keep planning on track. 17 Commissioncr McGehee noted that October had been chose.n, but the specific date could be 18 determined once partners were involved; and the need ta make partner contacts as soon as 19 possible before additional planning was done. 20 21 22 ?3 l4 25 26 27 28 Ms. Rivamonte noted the necd to put together a list of invitees; how to develop, divide and process the invitations; and identification of contacts for potcntial partners at the planning table. City Manager Malinen said he met with representatives of Northwestern College and he mentioned the forum and their interest in becoming invoived. Commissioner McGehee noted hcr contacts with Presbyterian Homes represeniatives. 29 Commissioners discussed the next steps: 30 ■ Commissioner McKenzie coordinate refinements on contact information and assignments 31 ■ City Manager Malinen is a rnetnber of the Roseville Visitors Association. He will work with 32 RVA Exccutivc Director Julie Larson on ways of networking 33 ■ Involvement of the Paxks and Recreation Commission and their volunteer sources 34 ■ Finalization of the script to encourage participation. 35 36 Subcommittees 37 A discussion was held regarding subcommittees to work on issues between HRC meetings. 38 39 City iVlanager Malinen advised that the HRC was an advisory body to the City Council and 40 should not meet if more than a quorum was present, but assignment of subcommittces at a formal 41 HRC meenng would be appropriate and transparent for the public, and those meetings without a �2 quorum would not be subject to posting or open meeting law pravisions, but would simply be 43 work groups to accomplish goals and tasks of the HRC. 44 45 Proposed Housing Ordinance +6 This discussion was tabled for a future meeting when Commissioner Venters was in attendance.