2012-03-22_Minutes - Laserfiche WebLink

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209 Discussion ensued on official transfer of GLWMO -owned equipment; documents; as well as assets of the 210 GLWMO as an organization. Mr. Petersen noted that the GLWMO did not own any infrastructure in the 211 watershed; only cash assets and equipment. 212 213 Ms. Lewis advised that the JPA would dictate dissolution and transfer of those items, and suggested the 214 equipment could be offered to the RWMSD or revert back to member cities for their distribution. 215 216 Mr. Maloney noted that records of the GLWMO were strewn across both member cites, and would need 217 to be consolidated at some point in the near future, but were not germane to tonight's action. 218 219 Member Withhart questioned how any debt or liabilities would be addressed during the interim months 220 before dissolution as well as any future liabilities that came to light; whether those assets and liabilities 221 were transferred to the new water management organization or to the two member cities. 222 223 Further discussion included pending BMP cost -share projects scheduled for completion yet in the summer 224 of 2012; the revised contract with the Ramsey Conservation District (RCD) for their technical and design 225 services for those BMP projects; contract notification on the action for dissolution with independent 226 contractors currently serving the GLWMO; obligation of member cities to ensure those BMP projects 227 meet the requirements for design and maintenance; and assignment of that oversight as applicable. 228 229 At the request of Member Huffman regarding whether GLWMO Board cash reserves were sufficient to 230 meet these expenses, Chair Miller assured new members that sufficient funds were on hand; with excess 231 funds dispersed to member cities at the appropriate time following dissolution. 232 233 Mr. Schwartz advised that the City of Roseville's Finance Department, serving as the GLWMO Board's 234 fiscal agent, would close the GLWMO books at some point in the future; and the City of Roseville's 235 annual external audit would include those funds. 236 237 Ms. Lewis asked that Mr. Schwartz advise the City of Roseville's Finance Department to copy the BWSR 238 on those audits. 239 240 Member Huffman questioned if a strategy was in place to advised or notify GLWMO constituents should 241 be notified of the organization's dissolution and impacts to them before they received their 2013 property 242 tax statements. Member Huffman noted that the cost for these constituents may be higher than in the past. 243 244 Ms. Lewis advised that there was not a separate line item on property tax statements at this time for the 245 GLWMO, since fees were included in storm water utility fees. However, Ms. Lewis noted that they 246 would now see a special taxing district on their tax statement from Ramsey County. 247 248 Member Withhart advised that miscellaneous taxing jurisdictions were compiled on the Ramsey County 249 property tax statements and were not broken out. 250 251 Mr. Maloney echoed Member Huffman's question on how change this was generally communicated to 252 residents in a broader sense. 253 254 Ms. Lewis noted that the RWMWD had a substantial educational program; but was unsure if it would 255 address this merger and suggested that some type of information and/or response be prepared. 256 257 Member Withhart opined that it would be nice for the RWMWD to address the public relations portion of 258 this educational process. 259