2012-03-22_Minutes - Laserfiche WebLink

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311 At the request of Mr. Maloney regarding the status of the FOR contract for consulting services for 312 development of the Third Generation Plan to -date, Chair Miller advised that the contract was closed with 313 payment of the final invoice. 314 315 Mr. Maloney questioned the status of any other contractual agreements, with Chair Miller asking Mr. 316 Petersen to work with him in providing a list of outstanding contracts (e.g. administrative/technical 317 services with Mr. Petersen; Recording Secretary Services with Ms. Stowell; RCD for BMP cost -share 318 project services) for presentation to the GLWMO Board at their April 2012 meeting. 319 320 Action Stews 321 At the request of Member Huffman as to an orderly way to distribute cash to member cities, Mr. Maloney 322 reported that the JPC, in effect since 1983, dictated a 50/50 share. 323 324 Ayes: 4 Nays: 0 Motion carried 325 326 Update — Education and Outreach Activities for 2012 (Petersen) 327 Mr. Petersen referenced his memorandum in the packet materials dated March 18, 2012 and an 328 opportunity to partner with VLWMO on a workshop. Mr. Petersen advised that the expense would be 329 nominal and serve to reimburse GLWMO residents attending the event for material fees. In the past, Mr. 330 Petersen advised that there had been less than twenty (20) GLWMO constituents attending the 331 workshops. Mr. Petersen noted past discussions of the GLWMO Board and its desire to do more toward 332 education and outreach efforts. 333 334 Member Huffman potential confusion of residents of the GLWMO, attending a worship sponsored by the 335 VLWMO, with the potential merger of the GLWMO with the RWMWD. 336 337 Mr. Petersen, to make matters even more confusing, advised that the Blue Thumb educational materials 338 distributed at the workshops was a publication of the Rice Creek Watershed District (RCWD). Mr. 339 Petersen advised that he would be attending, and would clarify issues for any GLWMO residents in 340 attendance. 341 342 At the request of Member Withhart as to how other WMO's underwrite costs for their constituents, Mr. 343 Petersen advised that VLWMO underwrote part of the cost; and recommended that the GLWMO 344 participate in the costs (cost of documentation presented at the workshops) since it was relatively a small 345 expenditure and could encourage citizen participation. 346 347 Motion 12- 0311-05 348 Member Huffman moved, and Member Barrett seconded approval of advertising the upcoming 349 workshops to residents of the GLWMO; and to reimburse the VLWMO for the cost of materials for any 350 GLWMO residents attending the workshops. 351 352 Mr. Maloney questioned how it would possible to confined notice only to GLWMO constituents without 353 a direct mailing, since if posted on member city websites, notices would reach any and all member city 354 residents. On behalf of the City of Shoreview, Mr. Maloney suggested that no time or effort be spent on 355 discerning the actual WMO or WSD of those attending, but as long as the attendance and fee was 356 anticipated to be minimal, providing the additional education to any and all residents of the City of 357 Shoreview was beneficial. Mr. Maloney suggested just posting the information on respective websites 358 even if beyond the GLWMO's geographical boundaries. 359 360 Mr. Schwartz concurred, noting Roseville residents could also be geographically located in the Capitol 361 Region WSD or Rice Creek WSD, but any educational efforts would be beneficial. 7