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Regular City Council Meeting AND Board of Adjustments and Appeals Monday,July 23,2012 Page 2 to include that information wherever pertinent. Ms. White opined that this pro- vided notice to citizens to get off the City database if they chose to do so, at which time the City's database could have been purged, and only those interest- ed in remaining on the list(s) could have signed back on. Ms. White further suggested that providers have an option of citizens being able to opt out of hav- ing their e-mail addresses shared elsewhere. Ms. White noted that signing up for e-mail notifications at the City provided police alerts and other information of use to citizens. Ms. White advised that, in communication with staff earlier today, she had un- subscribed all electronic notifications from the City; however, she expressed concern that e-mails already provided to the City Council or staff may still be in the database and provided to other parties, with no way to remedy that distribu- tion. Ms. White noted her serious concern that her electronic payment via credit card of her utility bill may now be available for e-mail; and questioned how much access these third parties would have to that information: whether her credit card and/or account information, or simply water usage information. For electronic payment of utility bills, Ms. White noted that you could not sign off without an e-mail address filled in. Ms. White asked that staff attempt to cor- rect this situation immediately; stating that she did not want her e-mail address distributed by the City without her prior approval; and asked for assurances from staff that her e-mail, credit card, and account information was no longer in the City's database, especially assurances that her phone number, bank and credit card information were not in the e-mail records staff provided to the third party at their request. Ms. White opined that it made it difficult to be an informed citizen when per- sonal information is readily available to anyone making a request for that data from outside the City system. Dick Lambert, 800 Brenner Avenue Mr. Lambert echoed Ms. White's comments. Mr. Lambert noted that, from his research, he had determined that the City had this information request for three (3) weeks, but staff didn't inform the public of the request until a Friday after- noon, after the information had been provided. Mr. Lambert suggested that as block captain for his block, police alerts and other vital information for him to share with the neighbors, would not be as readily available for him to share, since he now found it necessary to un-subscribe from the City's e-mail lists. Mr. Lambert suggested that the City launch an investigation from this individual requesting his e-mail and other personal information to ensure that no laws had been broken; and expressed his frustration that the information had been provid- ed prior to citizens being made aware of the distribution that would have al- lowed them to be proactive in removing their e-mail information.