2012-12-04_PR_Packet - Laserfiche WebLink

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Roseville 2012-2015 Parks and Recreation Renewal Program Public engagement strategy N� Page 2 Notification of meetings and other outreach methods The city's ordinances relating to public notice of meetings should be followed, even though this is not a formal meeting of any board or commission. Notices should be sent to properties within xxx feet of a park specifically inviting residents to participate in concept/master plan meetings. The nature of some park improvements and direction offered in the Master Plan suggest that those parks may have a broader audience (that is, the park's constituency is not neighborhood- based), in which case the notification area may be larger. In addition to residents, some parks may have unique interest groups that will want to participate. Parks stakeholder or special interest groups, if known by city staff and if organized sufficiently to understand the group's composition, should also be invited to the concept/master plan meetings for specific parks. The schedule for park concept planning meetings will be sufficiently established by 1 December 2012 so that advertising can assist in outreach efforts. The city's typical methods of advertising to parks and recreation constituents (notices in Parks and Recreation catalog) might be sufficient for those already attached to the city's parks. Notices on the city's website, cable television crawlers, inserts in utility bills, and other standard methods of"advertising" might also be pursued. Local media also play a role in building awareness of the projects and inviting people to participate. It seems that regular updates (every three months, perhaps) in the local paper might offer the chance to provide broad information about progress (impacts on the public use of parks resulting from construction and, eventually, completion of improvements at parks) and specific information related to meetings for each park. As improvements are contemplated, it might be useful to have a banner or a series of lawn signs (like campaign signs) placed at a park prior to the start of meetings and maybe during the entire period of construction. The city's planning staff should be contacted to make certain the banners or signs would not violate an ordinance (the ordinance controls sign materials, precludes the use of banners and mobile signs, and limits placement of temporary signs to 60 days). A variance to the ordinance could be pursued to allow signs of the types described to be used and placed at a park for more than 60 days. With the start of construction, construction signs could be fabricated as part of the contract for construction with notices of the renewal program and anticipated completion date for the improvements at that park. Construction signs are commonly used, especially for public improvement projects. Notification schedule Notification type Distribution Schedule Responsibility Resident and property USPS Sent one month prior Staff owner notice letter to meeting; follow up ........ ......... ......... ......... ..........................................................................................................................................................................................................................................