2012-12-04_PR_Packet - Laserfiche WebLink

Home

Roseville 2012-2015 Parks and Recreation Renewal Program Public engagement strategy N� Page 4 Even though no park in the community is the same, meetings should generally following a similar format and agenda to ensure consistency in planning and implementation. Some parks might necessarily have a unique agenda due to circumstances related to that park; defining a park serving Southwest Roseville will require a different approach because a new park is being created and because the creation of that park not only aligns with the direction of the Parks and Recreation Master Plan it satisfies a goals of the city's comprehensive plan. Materials might be presented in PowerPoint to aid in projecting a large enough image of the plan and as a way of demonstrating process and schedule discussion items. Having display boards will allow meeting participants to more closely review drawings and other presentation materials at their own pace. As a strategy that anticipates meeting participants' needs, having a PowerPoint and hard copies should be pursued. The PowerPoint can be translated to a PDF file for posting on the city's website. Similar to meetings conducted during the Master Plan, significant time will be directed to resident and stakeholder interactions. Meeting participants will be assembled in small groups (if enough people are present to allow reasonably sized groups). The following agenda might be used as the general prototype for most initial meetings during the concept/master planning stage of the renewal program: Initial Concept/Master Plan Meeting Agenda (Meeting 1) Item Topic Description Time allowed 1 Introduction Introductions of parks and recreation staff, 2 minutes commission members present, consultants ........ ........ ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... 2 Parks and Recreation Overview of core values and key directions 5 minutes Master Plan as guidance articulated in the Master Plan ........ ........ ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... 3 Park renewal program Overview of the renewal program and 5 minutes improvement funding ........ ........ ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... 4 Concept planning process Description of the planning process, 5 minutes meetings during the planning process, other opportunities for input ........ ........ ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... 5 Schedule Schedule for planning and design; 5 minutes anticipated construction schedule; impacts to park use and programs ........ ........ ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... 6 Park conditions (small group discussion) Resident and 15 minutes stakeholder assessment of existing park conditions (comments on an aerial photograph of the park) ........ ........ ......... ......... ......... ......... ......... ......... ......... ......... ......... ......... 7 Existing concept plan (small group discussion) Review of 30 minutes review alternative concept plans created during the Master Plan; resident and stakeholder comments provided on alternatives (notes directly on the plans) as a way of gauging reaction and receiving guidance in alignment with the Master Plan ........ ......... ......... .........