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2013_0325_packet
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2013_0325_packet
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of the Disadvantaged Business Enterprise participation from the MnDOT Equal <br />Employment Opportunity Office. <br />8. This written consent will in no way relieve the City from its primary responsibility <br />for performance of the work. Subcontractor agreements must contain all <br />appropriate terms and conditions of this agreement. <br />E. CONTRACT ADMINISTRATION. <br />1. The City will request approval from MnDOT for all costs in excess of the amount <br />of federal funds previously approved for the Project prior to incurring such costs. <br />Failure to obtain such approval may result in such costs being disallowed for <br />reimbursement. <br />2. The City will prepare reports, keep records, and perform work so as to enable <br />MnDOT to collect the federal aid sought by the City. The City will retain all <br />records and reports in accordance with MnDOT's record retention schedule for <br />federal aid projects. <br />3. Upon completion of the Project, the Project Engineer will determine whether the <br />work will be accepted. <br /> F. PAYMENTS. <br />1. The entire cost of the Project is to be paid from federal funds made available by <br />the FHWA and by other funds provided by the City. The City will pay any part of <br />the cost or expense of the Project that is not paid by federal funds. <br />2. The City may request partial payments not more than once each thirty (30) days. <br />The Project Engineer will certify the amount of each partial estimate. <br />3. The invoice and supplements thereto, will contain all details that may be <br />necessary for a proper audit. Such details will consist of at least the following: <br />(a) A breakdown of labor by individual, classification, dates and hours worked <br />times the applicable rate to arrive at a total dollar amount for each <br />individual. <br />(b) The labor additive may be applied to total labor dollars, not including <br />overtime labor dollars. <br />(c) The equipment charges shall be broken down by type of equipment times <br />the applicable rate and dates used to arrive at total equipment charges. <br />(d) A detailed breakdown of outside services used and supporting invoices <br />and documentation that costs of outside services have been paid. <br />(e) Detail for materials, supplies, and other items with the description, units, <br />and unit prices included in the invoice. If materials or supplies are <br />purchased from an outside source, a copy of that invoice should be <br />included. <br />Agreement no. 03474 <br />-4- <br /> <br />
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