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Regular City Council Meeting Monday, February 25,2013 Page 16 City Engineer Debra Bloom summarized the request by petition for public im- provements, as detailed in the RCA dated February 25, 2013. At the request of Mayor Roe, Ms. Bloom identified and clarified specific utilities proposed on the site plan. Ms. Bloom reviewed the project estimate, with 100% of the costs borne by the property owner/petitioner; and upon advice of the City Attorney, Ms. Bloom ad- vised that the City would request a waiver from the petitioner to any future rights of appeal. Ms. Bloom advised there would be no assessment hearing,but that on- ly the actual cost of construction would be assessed versus the engineer's esti- mate; and proposals would be solicited versus public bid over the next few months. Ms. Bloom reviewed the projected work schedule, with final plans completed in March, proposals solicited in April and May, and a construction start proposed in June with completion in July of 2013. Ms. Bloom advised that staff would return to the City Council with an agreement with the property owner, and seeking con- tract award. Ms. Bloom anticipated that the entire project would be completed within a 2-3 week timeframe. At the request of Councilmember McGehee, Ms. Bloom addressed City Code re- garding protection of mature trees; however, she noted that a twenty-foot wide swath would be required for a utility trench,with utilities 10-15 feet deep. At the request of Mayor Roe, City Attorney Gaughan advised that the proposed process was appropriate from a Chapter 429 assessment process, based on a re- quest for proposals applicable due to a total project cost less than $100,000.00; al- lowing the City to seek a minimum of two (2) quotes versus a more formal bid process, in accordance with state statute. Mayor Roe opened and closed the Public Hearing at approximately 8:43 p.m., with no one appearing for or against. McGehee moved, Etten seconded, adoption of Resolution No. 11054 entitled, "Resolution Ordering the Improvement and Preparation of Plans and Specifica- tions for Utility Construction at 3040 Hamline Avenue." Roll Call Ayes: Laliberte; McGehee; Etten; and Roe. Nays: None. Councilmember Willmus returned to dais at this time. 12. Business Items (Action Items)