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A copy of the Contractor’s annual report to MFD building <br />owners shall be included with the proposal. <br />6.04 Annual Performance Review Meeting to Discuss <br />Recommendations for Continuous Improvement <br />Upon receipt of the Contractors annual report, the City shall schedule <br />an annual meeting with the Contractor and the City’s Public Works <br />Environment and Transportation Committee. <br />The objectives of this annual meeting will include (but not limited <br />to): <br />¤ <br />Review Contractor’s annual report, including trends in <br />recovery rate and participation. <br />¤ <br />Efforts the Contractor has made to expand recyclable markets. <br />¤ <br />Review Contractor’s performance based on feedback from <br />residents to the Committee members and/or City staff. <br />¤ <br />Review Contractor’s recommendations for improvement in the <br />City’s recycling program, including enhanced public education <br />and other opportunities. <br />¤ <br />Review staff and Committee recommendations for improving <br />Contractor’s service. <br />¤ <br />Discuss other opportunities for improvement with the remaining <br />years under the current contract. <br />¤ <br />Discuss actions Contractor is taking to reduce its carbon <br />footprint. <br />6.05. Publicity, Promotion, and Education <br />The Contractor and the Recycling Coordinator shall work together in <br />the preparation and distribution of educational materials to insure <br />accurate information and program directions. Contractor shall pay for <br />the annual design, printing and mailing of at least 9,611 copies of a <br />curbside program flyer. The Contractor will provide a PDF or other <br />mutually agreed upon electronic format version of the flyer to the <br />City. The flyer shall be delivered to homes no later than January 31 <br />of each year. <br />The Contractor will be required to provide annually a one-page <br />multi-family complex recycling flyer to Multi Family Dwelling <br />owners, landlords or other designated contact person in sufficient <br />number that one copy may be distributed to each tenant. The <br />Contractor will provide a PDF or other mutually agreed upon <br />electronic format version for the City. The Contractor will also be <br />26 <br /> <br />