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Regular City Council Meeting Monday,November 25, 2013 Page 13 their management programs off the ground or were not able to understand the full undertaking. While this took a huge time commitment of Public Works staff in 2012 in addition to the daily work load, Mr. Schwartz noted that they had met the challenge and everyone in the department has a role in this management program. Mr. Schwartz advised that the remaining work to be done was in the GPS area in defining utility coverage; and while completion was close, there was some field coverage missing and would be required and critical to have the data as accurate as possible; and expected that it would be completed in 2014. Mr. Schwartz an- ticipated mobile applications in the near future; with as-builts currently accessed through another software program for availability electronically in the field. Mr. Schwartz offered his department's assistance to other departments; and antic- ipated future availability of website requests versus online submittals to admin- istration and filtered down to various departments, as is currently done. Mr. Schwartz noted that this would allow city-wide service reports generated directly to staff people; as well as allowing the public to track the status of their specific service requests. Mr. Schwartz noted that time/task sheets were audited by the department every two weeks by supervisors who reconciled everything through this program to generate its payroll. While this was a daunting task, with some tasks going be- yond department lines (e.g. mowing in parks or public rights-of-ways), Mr. Schwartz noted that the goal was to have all the tasks generic enough to cross de- partment lines; allowing base work to be completed as more departments come on line with the software. Mr. Schwartz noted that this took skilled data entry and GIS staff, and expressed how fortunate the City of Roseville was to have them available. Ms. Ricard provided an overview of the three major parts of the software current- ly in use on a daily basis. At the request of Councilmember Willmus, Mr. Schwartz confirmed that once the remainder of the City's infrastructure and utility coverage was in place, with maps available on screens, as-builts could be pulled up in the field; with huge amounts of data and information available to allow better management. Councilmember McGehee expressed her interest in the program and reports, and questioned if other departments intended to utilize the program or if it would be funneled through the Public Works Department for buildings and maintenance beyond parks and infrastructure. Mr. Schwartz advised that some facilities were already included, especially those for which the City had contractual maintenance to some extent (e.g. City Hall and Public Works Maintenance Building), as well as the department's entire fleet, in-