2014 Approved Budget - Laserfiche WebLink

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City of Roseville — 2014 Budget Department /Program: Administration Organizational Responsibility: City Manager Department Description The Administration Department provides the City Council with information to make policy decisions and proposes recommendations concerning measures or actions considered necessary for effective and efficient operations. The Department's activities are accounted for in the General Fund. 2014 Goals and Objectives • Provide for extensive internal and external outreach from the City Manager. • Continue implantation of the Human Resources Information System (HRIS) • Increase the availability of Laserfiche documents to the public. Financial Summary 2014 Budget Impact Items • Personnel increases include a 2% cost -of- living increase for City Staff, as well as the addition of a new Volunteer Coordinator position. • Capital Outlay decrease relates to the cost associated with purchasing a Human Resources Information System (HRIS) in 2013. It is partially offset by higher HRIS software maintenance costs as depicted in the Other Services & Charges category. 2012/2013 Achievements • Reorganized Administration Department to better serve the community. • Obtained a 0% health insurance premium decrease resulting in budget savings. • Enhanced citizen outreach through the Roseville University program and other venues. • Increased number of council and commission documents on Laserfiche. 32 2010 2011 2012 2013 2014 $ Increase % Increase Actual Actual Actual Bum Buffet (Decrease) (Decrease) Personal Services $ 447,576 $4511746 $ 447,186 $4391375 $ 521,400 $ 821025 18.7% Supplies & Materials 547 777 795 11530 11000 (530) -34.6% Other Services & Charges 36,772 451261 561870 631040 931975 30,935 49.1% Capital Outlay - - - 40,000 - r (40,000) 0.0% Total $ 484,895 $ 497,784 $ 504,852 $ 543,945 $616!)375 $ 72!430 13.3% FTE's 3.75 3.75 3.75 3.75 4.70 2014 Budget Impact Items • Personnel increases include a 2% cost -of- living increase for City Staff, as well as the addition of a new Volunteer Coordinator position. • Capital Outlay decrease relates to the cost associated with purchasing a Human Resources Information System (HRIS) in 2013. It is partially offset by higher HRIS software maintenance costs as depicted in the Other Services & Charges category. 2012/2013 Achievements • Reorganized Administration Department to better serve the community. • Obtained a 0% health insurance premium decrease resulting in budget savings. • Enhanced citizen outreach through the Roseville University program and other venues. • Increased number of council and commission documents on Laserfiche. 32