CC_Minutes_2014_0303 - Laserfiche WebLink

Home

Regular City Council Meeting Monday, March 3, 2014 Page 26 Further discussion included when the Finance Commission was scheduled to meet, with that pending until they are formed and make that decision; involve- ment of the Commission in Work Sessions in addition to their regular meeting scheduled and preferring their comment. Staff was provided this feedback,but no final decision was made at this time. While not ready to approve the schedule and process until the Finance Commis- sion was created, Councilmember Laliberte spoke in support of focused budget discussions. Mayor Roe suggested that the first meeting of the Finance Commission be a joint meeting with the City Council to outline expectations; with their first independent meeting scheduled after that joint meeting. Mayor Roe noted that his understand- ing was that the proposed calendar from staff was subject to change based on feedback from the City Council, Finance Commission, and/or staff. Mayor Roe opined that it was prudent to begin budget discussion on May 12; to immediately address any items from the external audit. In terms of documents, Mayor Roe noted that there seemed to be tension between the large and small pictures; and in every case the City Council should have the big picture available for reference to determine how the small items relate back to that picture. While unsure of what form that took, Mayor Roe suggested a general revenue/expenditure with sufficient notes to address reasons for change. Councilmember McGehee spoke in support of Mayor Roe's suggestion, especial- ly notes to clarify items. Councilmember Willmus suggested a more flexible schedule as other groups were consulted; with Mr. Trudgeon responding that the rationale was to get the dates calendared to ensure availability of the Council Chambers, a much-used room with tight schedules. Regarding meeting times and dates for advisory commissions, Mayor Roe noted that each commission should be able to adopt their own preferences in consulta- tion with staff. Mayor Roe spoke in support of the proposed schedule and process as a good start- ing point, appearing to have relative consensus as long as it retained some flexi- bility. Councilmember questioned if other cities provided a visual budget dashboard, similar to private businesses, and whether the City of Roseville could move to- ward that to make it easier for residents.