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Regular City Council Meeting Monday, October 6,2014 Page 11 Councilmember Willmus suggested the application and interview process should be structured similar to that of advisory commissions, but that Ms. Barsel be in- vited to be part of the interview process. Mayor Roe expressed his concern, with that scenario, that the task force and ef- forts would come under the realm of the City Council and create more hassles than necessary. Councilmember McGehee expressed her interest in a steering committee with Ms. Barsel reviewing applicants and putting together a task force which would subse- quently report back to the City Council, without any heavy City involvement at this initial step. Ms. Barsel noted her list of things she would ask the City to assist with immedi- ately(Attachment A), in addition to other items noted on bench handouts. City Manager Trudgeon asked that Ms. Barsel and the task force manage their ex- pectations and communicate early on to limit the amount of staff resources for timely focus versus the potential for daily requests for additional materials or re- sources. Mr. Trudgeon opined that the Volunteer Coordinator's involvement would be key in this process as well. Mayor Roe concurred, asking that communications be streamlined through the designated staff liaison as determined by City Manager Trudgeon. Regarding a projected timeframe, Ms. Barsel stated that she hoped to get things prepared by the end of October, with the applications processed early in Novem- ber, and a first organizational meeting scheduled in December, allowing the entire task force to be ready to begin work in January of 2015. The consensus of the council was that this timeline seemed feasible. Councilmember McGehee expressed her agreement with Councilmember Ettten's comments regarding limiting the size of the task force. Ms. Barsel advised that her intent was to put together a steering committee of 3-5 people. City Manager Trudgeon asked that Ms. Barsel forward information to his atten- tion and he would forward it to applicable City staff. Specific to recording minutes of meetings, Councilmember Etten questioned City Manager Trudgeon on whether staff would be expected to provide those services.