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Community Engagement Commission Minutes January 15, 2015 – Draft Minutes Page 5 of 18 Commissioner Gardella suggested surveying the prior people Roseville U participants who 181 attended the meetings to see if they had any recommendations also. 182 183 Vice Chair Becker asked for clarity on the Council’s expectations as to the role of this 184 Commission in Roseville U. Chair Grefenberg stated said he believed the Council wanted the 185 commission’s comments and recommendations, and the opportunity to collaborate in the process 186 with them. He stated since the city put it on the agenda, they wanted the commission’s input. 187 188 City Manager Trudgeon concurred, indicating that stated if this was a program concept the 189 Commission believed was important the City staff would be looking for. and gave their input, 190 recommendations, and suggestions that this was what. 191 192 Commissioner Manke asked if the city was staffed adequately to take on these meetings. City 193 Manager Trudgeon responded he believed they were and it was a matter of putting together the 194 presentations and attending the meetings. 195 196 Chair Grefenberg thanked City Manager Trudgeon for updating the website to include the 197 commissioners’ emails and contact information, noting that this was one of the recommendations 198 contained in the Commission’s Report to the City Council. 199 200 Chair Grefenberg commented that tonight the Commission believed they had achieved one of 201 their many recommendations. He also thanked staff for the Twin Lakes presentation also. He 202 said he was sure the Commission looked forward to working with the City for other 203 opportunities for community engagement. 204 205 Chair Grefenberg requested the bench handout given by City Manager Trudgeon be incorporated 206 into the minutes. 207 208 209 Old Business 210 211 a. Website Redesign Recommendation on a Civic Engagement Module and Vendor for 212 inclusion on the City website 213 214 Chair Grefenberg stated they had an important decision to make on the Community Engagement 215 Module, which was in their packet along with recommended decision. 216 217 Vice Chair Becker stated last year they the Website Committee got together and looked at 218 various chose the vendors they wanted to look at and the evaluation process to follow. He stated 219 the goals for the evaluation process were to try and have as much individual evaluation 220 consistency as they could possible. He stated they had basic requests for information they asked 221 the vendors to provide. He noted the commissioner’s evaluations/scoring was in the packet. He 222 stated based on the scoring there was a clear winner which was the vendor Granicus. He stated 223 MindMixer was lower, but Granicus was rated higher. He stated the contract could be an annual 224 contract also as a part of the negotiation well. 225