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City Council Meeting Retreat Tuesday, February 18,2015 Page 20 the Planning Commission or City Council level, and announcing or noting on the agenda packet at which stage it's at. Process Conformity Target: 90% of the time you will conform to the agreed-upon City Council pro- cess. Councilmember Etten noted that there was a very defined process by Minnesota State Statute for land use cases. Councilmember Laliberte noted that typical residents were not aware of that pro- cess. Councilmember Etten concurred, noting the need to make the process more trans- parent for the general public. Mr. Rapp suggested that the target was to have a process that the community could understand. Mayor Roe noted that everyone, whether City Council, staff or the community, had a different definition of community as previously discussed, and using a dif- ferent example than land use, such as the reorganization of the Fire Department, there should be a process for everyone, including the public,to understand at what point it was at, perhaps through a web page associated with the process, or using a thermometer graphic with a process line. If the target is to monitor process transparency, Mr. Rapp suggested using Mayor Roe's "Transparent Process" as the target, each Request for Council Action (RCA) could include a check box indicating at which point the process is current- ly at. Mayor Roe suggested instead that it could be like the Twin Lakes Engagement meetings, as residents see the steps where the project is at currently. Councilmember McGehee noted the significant issues in notification for transpar- ency and consistency, on large development project, and often what is perceived from one informational meeting to the next or what actually the prevailing percep- tion of what actually transpired is. Mr. Rapp opined that, if he as a staff person was to be held accountable to achieve the target, a graphic on an RCA at every venue or every meeting would provide a clear continuum of the process and whether I'd fulfilled it and/or met with the sat- isfaction of constituents. Mr. Rapp opined that this seemed to be a rather low bar to meet.