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City Council Meeting Retreat <br /> Tuesday, February 18, 2015 <br /> Page 21 <br /> Beyond the land use stages and required meetings noted by Councilmember <br /> Willmus, Mayor Roe opined that the bigger challenge of the target was not a <br /> checkbox, but how the process itself was defined ahead of time. Mayor Roe <br /> opined that this was the big and key part of the processing missing at this time. <br /> Councilmember McGehee concurred, opining that it was an overarching issue <br /> with community engagement and a big thing. <br /> Revised Target (as suggested by Mr. Rapp and approved by consensus): A <br /> process will be published for every major project or issue, as defined by the <br /> City Council or for ALL projects and/or issues as determined. <br /> Councilmember Laliberte opined that it still wasn't going to fix the problem of a <br /> resident not paying attention to or engaged with happenings in the community, <br /> and then attending a meeting only at the last stage at the recommendation of their <br /> neighbors. <br /> Mayor Roe opined there needed to be a process and communication of that pro- <br /> cess throughout; first by developing the process and then continuously communi- <br /> cating it. <br /> Mr. Rapp suggested if the target is 95% satisfaction post-decision on the process <br /> used, it was literally trying to make sure people were contacted and the process <br /> was open. <br /> Process Transparency(revised) <br /> Target: To have 95% of the people involved saying the process was adequate or <br /> fulfilled their needs <br /> Mr. Rapp advised that the initiative would be to create a process for every item <br /> with the communication plan then getting into details. Mr. Rapp advised that by <br /> unleashing the creativity of its staff, the City Council could make sure it was be- <br /> ing held to that standard to ensure it happened. <br /> Councilmember Laliberte suggested that it became more of a strategic initiative of <br /> community engagement efforts. <br /> If that was the case, Mr. Rapp questioned if that indicated it should come off"ef- <br /> fective governance" and go back to "community engagement." <br /> Councilmember McGehee opined "no," that this was more of a sign-on to the <br /> process with satisfaction with the process but also needing to define that process <br /> and the City Council signing off on it to make sure it was consistent. <br />