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City Council Meeting Retreat Tuesday, February 18, 2015 Page 3 Councilmember McGehee seconded the comments made by Councilmember Etten, opin- ing that rather than the term "evolution," she would prefer organizational "priorities," to determine how the City wanted the culture to work rather than working toward evolution. Mr. Rapp questioned if organizational "excellence" would be preferred versus "evolu- tion,""allowing the City to determine its own level. Mr. Rapp questioned if the organiza- tion itself and delivery of service by the organization could be separated or if it was about prioritizing what the organization did, improving and/or fixing how it was done, or what their intent actually was. Councilmember McGehee opined she thought priorities would be a group discussion of the City Council and Depai tment Heads to make that determination, including succession planning, and what it meant to bump up service levels in different departments. Coun- cilmember McGehee further opined that she thought it would be trying to establish some understanding of priorities and a cost benefit analysis in making those changes, and thereby causing City Manager Trudgeon to determine the internal structure of groups working across departmental lines. Mr. Rapp noted key words that he continued to hear during this discussion: priorities, ex- cellence, focus and evolution, and effectiveness. Community Development Director Bilotta noted that even when there was a desire to cut a program or service, it continued on because it was done last year. With a limited amount of resources, Mr. Bilotta noted the importance of defining and/or redefining where to put those resources—staff and finances. Mr. Rapp noted that he continued to hear that prioritization issue a number of times, and suggested changing language from "organization" to "resource prioritization to more clearly define the intent. Mayor Roe opined that may make it too narrow. Councilmember McGehee agreed that was too narrow; and resorted to her category from yesterday, "determining priorities as broad versus specific organizational priorities." Mayor Roe stated he had a problem with the word"priorities," as he found it created con- fusion with projects undertaken versus how things were done, and balancing resources accordingly, which were actually two different things. Councilmember Etten concurred with Mayor Roe's observation. Mayor Roe noted it may just be a terminology issue: how we do things or make calls on what to do and how.