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City Council Meeting Retreat Tuesday, February 18, 2015 Page 31 Mr. Bilotta suggested the target could be: "Prepare a plan or adopt a plan for better linking resource allocation to citizen expectation." Mayor Roe suggested it may be a way or means to adopt it. Mr. Bilotta suggested there may be several techniques to accomplish the same end. Mr. Rapp noted that realistically the best that could be achieved within a two year period would be to develop a process. Finance Director Miller asked if the intent was to adopt an actual plan and how to link it by a formula or mechanism or just having being aware or make a conscious effort to link the two. Mayor Roe opined that there needed to be some measurement of whether or not it's been accomplished. Mayor Roe noted that this has always been a struggle throughout the budget process, how to allocate funds based on priorities. If the desired outcome is to have a budget or resource allocation that reflected stakeholder needs, Mr. Rapp suggested simply stating that. KOI: Resource allo- cation reflects stakeholder expectations with the target: being to align alloca- tions and expectations based on available information and data, by developing a plan within the two years. Councilmember Laliberte opined that at no point would be a perfect system, and as a body, the City Council would still need to make decisions based on their level of information compared to that of survey respondents from their municipal expe- rience, as long as they remained reflective and kept in mind the expectations of its taxpayers. Mr. Rapp opined that the targets were aspiration, and making on-the-ground deci- sions would always be necessary or addressing something that may occur during the middle of the year, since change always happened, making some of those ex- pectations no longer realistic, but still keeping the aspiration in front of the group. Mr. Rapp noted that this would require periodically refining reality to match the environment, and educating and making the public aware that the goal was not lost, but was being addressed within the reality of the budget, and when not lined up exactly still making them aware that you did the best you could based on that reality. By consensus, the following was approved: Adopt a budget that reflects stakeholder priorities Target: establish initiatives on how that happens and where it comes from as established through the strategic initiatives.