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City Council Meeting Retreat <br /> Tuesday, February 18, 2015 <br /> Page 8 <br /> 4. What We Want—Identify Indicators <br /> At this point, Mr. Rapp reviewed the next step in taking the identified outcomes to de- <br /> termine success indicators as they related to that specific priority to address a particular <br /> strategic challenge. Mr. Rapp advised that, in the end, he was looking for 2-3 key out- <br /> comes in each priority area to provide desired outcomes for each strategic priority. <br /> Mr. Rapp provided a variety of examples of this exercise to identify key outcome indica- <br /> tors, clarifying at that point targets would be identified for each of those indicators or as- <br /> pirational things to work toward. Mr. Rapp noted that some of those targets would not be <br /> set today without additional research and information. <br /> As a result of this exercise, Mr. Rapp advised that he would take the key indicators and <br /> prepare a one-page matrix for the City of each of the five strategic priorities, their key <br /> outcome indicators (KOI), targets, and strategic initiatives to reach the goal. Mr. Rapp <br /> noted that the goal of today would be to get a draft form of that matrix, from which staff <br /> would develop and draft a final column (Strategic Initiatives) for the City Council to re- <br /> view and consider prior to finalization. Mr. Rapp noted that there were variable <br /> timeframes for the performance period for the strategic plan, suggesting it be more than <br /> one year. <br /> Mayor Roe suggested a two year plan be provided to ensure the City Council could meet <br /> that timeframe. <br /> Mr. Rapp reiterated that over that next two year period, the matrix consisting of five pri- <br /> orities, three outcome indicators, and 15 targeted definable outcomes would need to be <br /> undertaken and monitored as to their progress. Mr. Rapp opined that was a lot to take on, <br /> but assured participants it was doable, and if they were important priorities to the group, <br /> they would be motivated to accomplish those 15 targeted items. Mr. Rapp opined it <br /> would be even more hugely successful if used on broad-based priorities for the budget <br /> process, taking the budgeting/resource allocation and aligning it with priorities estab- <br /> lished by this group. <br /> Mr. Rapp indicated, if that exercise was successful and pulled all together, it would pro- <br /> vide a one-page reference sheet for the group to use during and as part of the budget doc- <br /> ument. Mr. Rapp stated that his goal was to help the group reinforcement this process <br /> and provide them with an accountability system to attain its targets. <br /> Mr. Rapp divided participants into five groups, with one Councilmember in each group, <br /> and choosing a strategic priority, then the appropriate staff person for each group accord- <br /> ing to the topic. Group breakdowns were as follows: <br /> Civic Engagement <br /> (Subgroup: Councilmember McGehee and City Manager Trudgeon) <br /> Housing& Redevelopment <br />