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3. Minutes <br />HRA Meeting <br />Minutes – Tuesday, July 21, 2015 <br />Page 3 <br />1 <br />Member Wall expressed his personal concern in not having more detail available in what the <br />2 <br />HRA was getting for their $146,000 based on the sketchy report; or who was performing what <br />3 <br />functions. Member Wall opined that the HRA had a fiduciary obligation to make sure HRA <br />4 <br />monies were being well spent and as allocated. <br />5 <br />6 <br />Member Etten questioned what kind of detail Member Wall would find most helpful. <br />7 <br />8 <br />Ms. Kelsey clarified that the work being performed was evidenced in the monthly HRA <br />9 <br />meeting packets; and was allocated in accordance with the current HRA Strategic Plan. <br />10 <br />11 <br />Member Wall noted that when the first quarter transfer request had been presented, there was <br />12 <br />more detail provided; and also noted the absence of Ms. Kelsey on approved leave during a <br />13 <br />major portion of the second quarter causing him to question the amount of staff allocation <br />14 <br />being requested. <br />15 <br />16 <br />Ms. Kelsey noted that staff services to the HRA had been covered by four other City <br />17 <br />employees during her absence, including coverage in part by City Manager Trudgeon and <br />18 <br />Community Development Director Bilotta, as well as support staff. <br />19 <br />20 <br />Member Masche opined the quality of information provided by staff has been and continues to <br />21 <br />be outstanding. <br />22 <br />23 <br />Member Wall clarified that he was not disputing that, but simply asking for a more detailed <br />24 <br />report for the second quarter payment to ensure the HRA was receiving $146,000 in service; <br />25 <br />not arguing they didn’t get it, but only seeking an accounting of it. <br />26 <br />27 <br />Member Masche suggested Community Development Director Bilotta respond to that question <br />28 <br />in addressing the job description of Ms. Kelsey and support staff. <br />29 <br />30 <br />Chair Maschka suggested perhaps a summary of duties performed could be part of reports <br />31 <br />going forward. <br />32 <br />33 <br />Ms. Kelsey noted that, once the HRA finishes their Strategic Plan Update, which directly <br />34 <br />affected the work performed by her and support staff, reallocation of duties would occur based <br />35 <br />on the goals and priorities established by the HRA. Ms. Kelsey offered to provide a copy of <br />36 <br />her and support staff’s job descriptions if that provided the information being requested. <br />37 <br />38 <br />Member Wall accepted that offer. <br />39 <br />40 <br />Member Masche clarified that Member Wall was not seeking the specificity of staff timecards <br />41 <br />as part of that reporting; and asked if Member Wall felt there had been any lapse in service. <br />42 <br />43 <br />Member Wall clarified that he wanted to know what the HRA was paying for and whether the <br />44 <br />level of service had been the same for the second quarter as it had been for the first quarter; <br />45 <br />and simply sought confirmation that the work had actually been performed by others during <br />46 <br />Ms. Kelsey’s absence. <br />47 <br />48 <br />Community Development Director Paul Bilotta <br />49 <br />As the supervisor of Ms. Kelsey and HRA Support Staff, Mr. Bilotta suggested to the HRA <br />50 <br />that there was no reason the HRA needed to approve the Second Quarter Transfer at this time, <br />51 <br />offering to subsequently provide additional and more detailed information as requested by <br />52 <br />Member Wall. Mr. Bilotta agreed to provide more transparency and more detail in future <br />53 <br />reports. <br />54 <br /> <br />