2015-08-18_HRA_Agenda_Packet - Laserfiche WebLink

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Staff Approval: � -;r �.,z, �.,.... ... . f �\ �1 .'c-. }C•_.;_ �� / irt REQUEST FOR HRA ACTION Date: 8-18-15 Item No: 9e. Agenda Section: Item Description: Approval of annual contract renewal with the City of Roseville for support services for 2015 1.0 Background 2 The HRA was presented with the attached contract (Attachment B) for services on May 19, 3 201 S. The board agreed to table the contract. The annual contract is usually approved in 4 January. Chair Maschka has asked for it to be brought forward to the HRA Board for 5 consideration. Based upon conversations the RHRA Board has had in the past, staff is providing 6 information on how other HRAs are staffed in the metropolitan area. Member Lee was 7 consulted on recommendations of HRAs that should be reviewed. (See Attachment A). 9 Most of the HRAs in the metropolitan area do not hire their own staff but instead the City 10 provides the staff for HRA functions and needs. South St. Paul used to have a separate HRA 11 Department with ten (10) staff inembers to carry out their programming, Section 8 vouchers, 12 operations of redevelopment activities, and with fiscal assistance. Only one city, Bloomington, 13 has a formal contract in place for services that the City provides to the HRA. All HRAs do 14 reimburse the City for services. 15 16 Staff is presenting the contract template that came to the HRA Board on May 19, 2015, that was 17 based more closely on the Financial Services contract that was approved at the January 20, 2015, 18 meeting. The new contract includes Financial Services and the other programs financially 19 supported by the HRA. 20 21 The attached proposed contract outlines the basic roles and functions of the relationship between 22 the HRA and the City of Roseville in regards to providing seroices to support the HRA. The 23 main contract has two exhibits that it is anticipated would change at least annually, be mutually 24 agreed upon by the two bodies and which outline the scope of services and the associated 25 agreement on fee for those services. When the exhibits are charged, they still will require a full 26 Board vote as before. 27 28 29 30 31 32 33 34 The scope of services describes the primary services for support of the HRA as follows: • Day-to-day HRA support functions Financialservices Neighborhood Enhancement Program/Business Enhancement Program (NEP/BEP) The fee that is illustrated includes the amounts previously agreed to regarding financial services, the budgeted amount for NEPBEP and the previously proposed amounts for staffing, which is RHRA Services Contracts (08-18-15) - Page 1 of 2