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Human Rights Commission Minutes June 17, 2015 Page 3 of 8 Commissioner Christiansen stated she had attended an immigration discussion at the Library and had been told that the Library has a relationship with Dunn Brothers Coffee and does not allow outside food. She suggested checking into this. Ms. Collins stated they could also opt for the 1:00 pm to 5:00 pm time frame due to the limited budget. Kari Watts, the Library Liaison, stated the morning would be good and she had asked if there would be money in the budget to provide snacks. The Library is a co-sponsoring the event. Commissioner Carey suggested verifying with the Library about bringing in food from an outside vendor and if this works then price food options from Costco. Commissioner Christiansen asked who would be writing up the promotional materials for the event. Ms. Collins stated the City's Communication Specialist would be preparing these materials. The Library does have online signup capabilities and the City would link to this. Commissioner Christiansen stated the Library could also promote the event in their bulletin and website. Ms. Collins asked if the Institute would require them to arrange far hotel rooms. Commissioner Carey recalled that the Institute took care of booking their flight and hotel rooms but she would coniirm this. Ms. Collins clarified the Commission would approve the 9:00 am to 1:00 pm time and budgeting $300 for snacks for the event if there is not an agreement with the Library and Dunn Brothers. If the Library has an agreement with Dunn Brothers regarding outside food and beverage then the Commission would schedule the event from 1:00 to 5:00. Commissioner Carey stated the Commission could also contribute to the budget if needed. Commissioner Sin�leton made a motion, Seconded bv Commissioner Slade to allocate the remainin� budget of $300 for food and bevera�e pending confirmation from the Librarv. Chair Groff suggested talking with Library and researching food option and if the budget needed to be reviewed it could be done at a future meeting. Commissioner Singleton stated if the Library does not approve bringing in outside food and beverages then the event could be held from 1:00 to 5:00 pm. Ms. Collins stated the funds had been provided for the Civility Training event and they should be used for refreshments for either the morning or afternoon session. The motion was called to a vote. The motion carried unanimously.