Correspondence 1989-1990 Jopke - Laserfiche WebLink

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� � � � DATE: TO: FROM: SUBJECT: M E M O R A N D U M March 14, 1990 Craig Waldran Rick Jopke �� Summary of March 13 Plan Review System Meeting As you are aware, we will be meeting every Tuesday at 8:30 a.m. with departmental staff inembers to do a detailed review of existing procedures, processes, roles and responsibilities. We will be completing the review in each area prior to moving on to another area. The outcome of this will be a detailed plan to make the existing department work more efficiently and effective as well as a plan for future needs to be more proactive as outlined by th� Ci�ty Manager at our retreat. On March 6th, we held the first of these meetings and had a good general discussion and agreed on a process to deal with each specific area. On March 13th, the meeting focused on the issues of phone coverage during the summer peak work load time. Charlene summarized that she will be looking to find a temporary person to work the months of June, Ju1y, �nd August on Monday, Wednesday, and Friday each week. Charlene is contac�ing schools and will talk to Ron and Mardy for other potential places we could contact. Other issue� discussed relating to this were the space needs for this position, the need for this position to help with filing, especially in the Fire Marshal area and thP fact that this will free up Merrilee and Charlene's time for other items. We will need to structure some quiet time for Merrilee and Charlene so �hat they can carry aut their other duties. The second item discussed at the meeting was the pla� review process. The basic process agreed upon would be as fallows: 1. The application is accepted at the counter. The person taking the application should insure that the application is complete and includes a phone number for a contac� person. 2. The permit application is given to Marty. Marty will insure tha� the plans are date stamped and that a PIN number is on the application. 3• The permit application w:i.11 then go ta Merrilee to be entered into the computer. Marty will enter permits in the computer as necessary during Merrilee's absence. 4• The permit box. I�, system vs. application will go to the pending application should be noted that we are going to a one box the four boxes that we have now.