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Regular Planning Commission Meeting Minutes – Wednesday, April 6, 2016 Page 2 Member Kimble volunteered to serve as an alternate for the Variance Board. 45 MOTION 46 Member Boguszewski moved, seconded by Member Gitzen to appoint Member 47 Kimble to serve as the Alternate Member appointed to serve in the absence of one 48 of the other members. 49 It was noted that the City Council would ratify these appointments at the next available 50 City Council meeting; and further noted that the Variance Board would elect officers at 51 their next meeting. 52 Ayes: 7 53 Nays: 0 54 Motion carried. 55 4. Communications and Recognitions: 56 a. From the Public (Public Comment on items not on the agenda) 57 None. 58 b. From the Commission or Staff 59 Interim Community Development Director Collins reminded commissioners of the 60 upcoming Ethics Training scheduled for April 13, 2016 at 6:00 p.m. 61 Chair Boguszewski asked that, if commissioners are unable to attend, they view the 62 meeting to verify their participation. Chair Boguszewski advised that he would be unable 63 to attend the meeting; with Member Daire also noting his inability to attend that evening. 64 Ms. Collins advised that she would provide a link to the recording of the meeting. 65 Ms. Collins reported recent discussion by the City Council, with the Planning Commission 66 in mind, regarding a slight revision in the Uniform Commission Code that would enable 67 advisory commissions to call a special meeting between regular meetings. Ms. Collins 68 advised that this issue would be further discussed, and possibly finalized as the City 69 Council’s April 11, 2016 meeting. 70 At the request of Member Daire, Ms. Collins advised that calling for and notification of a 71 special meeting would fall under Open Meeting Law statutory requirements for a three- 72 day notice. 73 Referencing the lateness of the March 2016 Planning Commission meeting, and 74 comments he had fielded subsequent to that meeting, Chair Boguszewski reported on his 75 review of current meeting guidelines that he had researched on the City’s website. Chair 76 Boguszewski advised that the meeting had been held within the guidelines of current 77 rules with the only stipulation being that no new business was introduced after 11:00 p.m. 78 without a majority vote of the commission, and that no meeting would extend beyond 79 midnight without majority vote. 80 At the request of Chair Boguszewski, Ms. Collins clarified that the City Council had a self- 81 imposed 10:00 p.m. curfew under their “Rules of Procedure.” Chair Boguszewski asked 82 Ms. Collins to review and make recommendation as to how the Planning Commission 83 may proceed similarly at subsequent meetings. 84 5. Review of Minutes 85 March 2, 2016 Regular Meeting Minutes 86 MOTION 87 Member Murphy moved, seconded by Member Bull to approve the March 2, 2016 meeting 88 minutes as amended. 89 Corrections: 90  Page 1, line 30 (Gitzen) 91 Typographical correction: Date 92