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Human Rights Commission Minutes December 9, 2015 Page 4 of 6 Ms. Collins suggested the Commissioners forward their recommendations to her and she would compile these for the Commission’s discussion. She stated if there was any language that would overlap the HRC’s duties with the Community Engagement Commission then this should be discussed and updated. c.Review and Discuss 2016 Commission Schedule Chair Groff stated the City Council had discussed meeting frequency for the Commissions and he asked for input from the Commissioners on how often the Human Rights Commission should meet. Commissioner Christiansen suggested having the minutes condensed. Ms. Collins stated the City Council wants to see the minutes continue in their current format and it is the City’s policy to make every Commission meeting public. She clarified the Council wanted all Commissions to review their schedules to ensure they were not meeting more than necessary. She stated each Commission had to meet quarterly at a minimum. Commissioner Carey suggested since they did not have a full Commission and clear direction from the Council they could meet every other month for the first 6-months. This could be changed once there is a full Commission and clear goals for the Commission. Commissioner Christiansen expressed concerns with meeting every other month because she would need Commission input for the Essay Contest. Ms. Collins stated the Commission could accomplish what they want by meeting every other month and have special meetings if necessary. Commissioner Christiansen suggested if the Commission met every other month there could be an understanding among the Commissioners that if a special meeting is needed it would be on what would have been the regular meeting time and date. Commissioner Carey stated meeting monthly does provide more accountability for projects and allow for Commissioners to bring their ideas forward in a timely manner. Commissioner Carey moved and Commissioner Christiansen seconded a motion to publish the 2016 Human Rights Commission meeting schedule with monthly meetings scheduled for the third Wednesday of each month. Motion passed unanimously. d.Discuss 2016 Naturalization Ceremony Ms. Collins stated the U.S. District Courts require official approval on the date for the ceremony, which is tentatively scheduled for Monday, April 18, 2016. The Olympic Room is available on this date as well.