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Memorandum : DRAFT December 8, 2016 Date other feedback tools. How we do it: The LHB/WSB team provides a box with presentation materials, discussion o questions, and other project information that can be presented by anyone with an interest in the project. We also provide forms for facilitators to record their findings and observations. How often/when we do it: MIBs are usually deployed early and continuously. They may be o revised to meet needs at different points in the process. Online Presence: What we do: A dedicated project website using a tool called mySidewalk will provide an o online resource and forum for discussion. The mySidewalk application allows individuals to provide their opinions and insight on their smartphones, tablets, or laptops at any time. mySidewalk can be easily incorporated into existing social media platforms. It provides options for polling, survey, and two-way postings for individuals to comment or share ideas about what they want for Roseville. Why we do it: An online forum allows people who cannot or may not attend public o meetings to provide ideas and input at a place and time that works for them. How we do it: The LHB/WSB team will create the mySidewalk site and populate it with o project information, prompts for discussion, idea forums and other materials presented in our in-person events. In addition to the project website, our team utilizes social media to get the word out on engagement events and to solicit input on project milestones. Specific social media ÑboostsÒ will also be used to target typically underrepresented groups in Roseville. Those groups can be selected based on age, language, location, and other factors to increase the reach of our social media campaign. How often/when we do it: The website will be developed at the beginning of the process and o will be continually updated. Online surveys What we do: Working with you, we develop a series of questions that can be easily o understood and analyzed online. The questions often focus on frequency of use, discrete qualities, satisfaction, ranking of needs, and other more quantifiable areas of inquiry. We provide options for more open-ended feedback, but that is much more difficult to analyze, so we focus on the quantifiable. Online tools can also have a mapping format to get geographic data. Why we do it: This is a very cost effective tool to develop a large data set about existing o and proposed conditions. We can reach large numbers and diverse populations, though it is important to remember that literacy and computer access limits this tool. How we do it: We develop questions, review them with you, deploy the survey, and provide o a variety of tools to raise awareness of the survey. How often/when we do it: This tool can be deployed at any point in the process for any o length of time, depending on what information is needed. How and when are survey results made available to the public? Written questionnaires (potential tool) What we do: We create a short, written document that provides a small amount of base o project information and then asks a series of written or graphic/mapping questions. Why we do it: This is a less efficient way to gather quantifiable, survey-type data, but it can o reach populations who donÔt have computer access. How we do it: We develop the questionnaire, review it with you, and provide a variety of o tools to raise awareness of the survey. How often/when we do it: This tool can be deployed at any point in the process for any o length of time, depending on what information is needed. Role of the Planning Commission This group will act as a Steering Committee for the Comprehensive Plan. As such, your responsibilities in the community engagement plan are: To plan the process by contributing to this plan and to updating it as needed.