2017_0306 CEC Minutes - Laserfiche WebLink

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had made appointments to those vacancies, then three would constitute a quorum of the CEC. As noted by City Manager Trudgeon, Commissioner Sparby reiterated that quorum requirements would be met by appointing three representatives through the end of March, at which time three representatives would constitute a quorum and no longer be appropriate. City Manager Trudgeon responded that he anticipated meetings of the subcommittee would realistically extend into April; but advised that as long as there was a clear understanding that at the end of March, three representatives could no longer serve without constituting a quorum. Vice Chair Holub questioned if the HRC would have any issues with the CEC having three representatives, when they had just met and appointed two from their group to serve on the subcommittee. City Manager Trudgeon stated that he was not sure why the City Council subcommittee had specified two representatives of each group; but suggested it may be for the purpose of keeping the group smaller. Mr. Trudgeon suggested that the CEC consider, ensuring equal representation of both the HRC and CEC at the subcommittee, appointment of two to avoid any misperceptions. Motion Commissioner Manke moved, to initially begin with three representatives from the CEC to the subcommittee until the end of March; and then revert to two representatives of the CEC at that point, with one of those three volunteering to step aside at that point. Commissioner Tomlinson asked if there were any issues among the three as to who would step aside; or if a resolution or method to do so was needed. Commissioner Sparby opined that it was more of an issue with a quorum, not whether or not they could all have input during the process, as long as a quorum was not met, all CEC commissioners could participate in the process. Commissioner Sparby opined that this created a big distinction and allowed sufficient input for that portion of city code language. City Manager Trudgeon clarified that just because there were three commissioners wanting to participate in the process, didn’t mean they couldn’t meet, simply that Open Meeting laws were followed with notice and televising of meetings. At the request of Commissioner Tomlinson, City Manager Trudgeon stated that he wasn’t aware of any preference by the City Council; but he wasn’t sure what information had been relayed to the HRC related to this representation. Mr. Trudgeon noted that the HRC also had seven members and were in the same situation as the CEC.