2017_0306 CEC Minutes - Laserfiche WebLink

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Commissioner Sparby opined that it was a good thing to have interest in the process with the goal to create a commission that worked with elements desired. Commissioner Sparby stated that he had no problem moving forward with three people that were interested in the process in making those decisions; and suggested moving forward with the three representatives as identified. City Manager Trudgeon reiterated that this was fine as long as it was clearly understood that, at the end of March, someone needed to step aside. Commissioner Sparby opined that it may not be necessary, since it was a quorum requirement not a participation requirement. City Manager Trudgeon disagreed with Commissioner Sparby, noting that there could not be three members of the CEC at the table at that time as he previously noted under Open Meeting laws. Commissioner Sparby suggested two separate meetings where part of the CEC members attended; and then convening into another meeting or having the meeting on camera so there would be no issues at all. Since everything is part of the public record anyway, Commissioner Sparby opined that if a meeting required all to be there, then it would be on record. City Manager Trudgeon clarified that the purpose of the City Council assigning this to a subcommittee of two to avoid a quorum on their part, was also to provide some flexibility as this work group could meet during the day or perhaps even on weekends to get the task accomplished. Recognizing that some of the thoughts previously put forward by Commissioner Sparby were valid and relevant, City Manager Trudgeon stated his understanding of Commissioner Sparby wanting those to be included in the discussion of the subcommittee; and reiterated that three representatives would not be problematic until the end of March. Since Commissioner Sparby’s interest was in his work on documentation, Commissioner Manke suggested he be involved as part of the subcommittee when that particular topic was addressed. However, Commissioner Sparby stated that he saw a lot of ways for all members of the CEC to have value in the process versus attendance, whether present or not; and suggested perhaps convening at a separate time that would not be triggering quorum requirements. Commissioner Sparby suggested not limiting involvement of individual commissioners and not limiting it to simply consideration of a combined commission for a limited time, but to ensure participation as much as possible on the front end by the CEC to ensure the continued life of its interests. As the sole remaining CEC commissioner apparently not appointed to the subcommittee, Commissioner Tomlinson asked that he be kept in the loop; and asked how he could engage with the subcommittee representatives outside of their meetings.