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Finance Commission Minutes June 13, 2017 – Draft Minutes Page 2 of 6 Commissioner Zeller moved, Seconded by Commissioner Murray, to approve the May 9, 2017 46 meeting minutes as amended. The motion carried unanimously. 47 48 49 Review Finance Commission Recommendations’ Tracking Report 50 51 Commissioner Harold stated Item 2017-1 should be accepted and Item 2016-4 should be 52 partially accepted. He reviewed all of the recommendations and provided background and status 53 updates. 54 55 Chair Schroeder asked Finance Director Miller to provide copies of the current Park Dedication 56 Fund Policy and the Commission’s proposed Park Dedication Fund policy. 57 58 Finance Director Miller recommended the Commission bring the additional recommended 59 changes to the Commission’s Roles and Responsibilities to the joint meeting the Commission 60 will be having with the City Council. 61 62 63 Discussion Recap on the Police, Fire, Maintenance Faculty, and Skating Center Tours 64 65 Commissioner Zeller stated the tours had been valuable and got the impression that the Facilities 66 Managers were good stewards of their budgets. He stated there is a master plan for the Public 67 Works campus and he would like to see that the upcoming investments were contributing to this 68 long-term goal. He stated that there seems to be some overlap in duties by several areas, for 69 example the maintenance of trucks and snow equipment is done in one location and the 70 maintenance of snow removal equipment for pathways is at a different location and each has 71 their own staff. There may be an opportunity for the City to gain efficiencies in these areas. 72 73 74 Continue Discussions on the 2018-2037 CIP 75 76 Finance Director Miller reviewed the partially revised CIP funding scenarios created by the 77 Finance Commission for the General Facilities Park Improvement Program, and Pavement 78 Management Program. He also clarified the CIP represents a projection of when asset 79 replacements are likely to occur. Each individual asset is scrutinized prior to replacement to 80 determine whether it’s still needed and if so, whether it truly has reached the end of its useful 81 life. It is not uncommon to defer the replacement of assets if they are still in good working 82 condition. The City sometimes determines that the replacement of an asset needs to be expedited 83 because it is failing sooner than expected. The material presented is what was presented to the 84 City Council at their May 15 meeting. He reviewed the difference between the graphs included 85 in the staff report to the City Council and those created by the Finance Commission. 86 87 Commissioner Bachhuber asked what other revenue would be included in the Pavement 88 Management Program. 89 90 Item #3: Attachment A