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Finance Commission Minutes June 13, 2017 – Draft Minutes Page 4 of 6 most of the items contained in the 2018 CIP. At this time staff has not taken the priority ranking 136 established and applied it to the 20-year CIP. 137 138 Commissioner McRoberts stated the only way to accomplish a ranking would be to group the 139 assets into categories of priority and not get into the full detail. 140 141 Commissioner Zeller stated it would be difficult to prioritize when they do not have the full 142 detail or enough information. 143 144 Commissioner McRoberts stated they could specify that if the value of items is over a set 145 threshold then the items cannot be grouped together. 146 147 Commissioner Bachhuber stated it might be beneficial to include 2-years of categorization 148 because there are items from the next years CIP that could be done in the current year. 149 150 Commissioner McRoberts stated category 1 items would be easier to differentiate than category 151 3 and 4 items. 152 153 Chair Schroeder stated once they start working with this they may need to revise the system. 154 155 Finance Director Miller stated the Commission would need to define “necessary” and determine 156 how the group would define “legal mandate” in Category 1: Project necessary for public health 157 and safety or to meet legal mandates. 158 159 Commissioner McRoberts stated it would be staff’s role to identify what category their CIP items 160 would fall under. 161 162 Commissioner Bachhuber agreed because staff would have the most knowledge about the items 163 or projects and if these are new or replacement items. 164 165 Chair Schroeder stated this could include the justification piece the Commission had discussed as 166 well. 167 168 Finance Director Miller stated he does not have the authority to assign this to staff but he can 169 share the sentiment that the Commission would like staff to go through the CIP and make the 170 category assignments. It would have to be an organizational priority for the City Manager to 171 dedicate resources to this exercise. 172 173 Chair Schroeder asked if the Commission should schedule a meeting with City Manager 174 Truedgon. 175 176 Commissioner McRoberts stated there is a policy in place but there are no steps on how this 177 would be implemented. The Commissions’ recommendation would be that the people that 178 understand the request should be the ones to assign a category. 179 180 Item #3: Attachment A