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Finance Commission Minutes June 13, 2017 – Draft Minutes Page 5 of 6 Commissioner McRoberts made a motion, seconded by Commissioner Murray to make a 181 recommendation to the City Manager that the best way to implement the City’s Capital 182 Improvement Policy is to have staff categorize their requests in line with the policies priority 183 rankings and submit them in a manner that allows the Finance Director to filter the categories. 184 185 Commissioner Hodder asked how the 1-4 would be weighted fairly across the board. 186 187 Commissioner McRoberts stated the way he read the policy is that the numbers 1-4 were the 188 rankings and they were not weighted. The intent was for the City to take care of their current 189 assets prior to adding to their assets and you would not add to the assets prior to taking care of 190 existing assets. 191 192 The motion carried unanimously. 193 194 195 Review the 2016 Annual Report 196 197 Commissioner Murray asked if the City does a lease versus buy analysis for their 198 copier/fax/printer machines. 199 200 Finance Director Miller stated this decision is driven by the up time of a copier machine and the 201 City has found that after 3-years the down time increases to a significant level. It is more 202 effective to lease this equipment. 203 204 Commissioner Murray asked if the City had considered putting permanent backup generators in 205 place at the lift stations. 206 207 Finance Director Miller stated the City’s experiences is that not all of the lift stations fail 208 catastrophically at the same time so having a portable generator makes more sense. 209 210 Commissioner Zeller stated in the presentation from the auditors there is a general fund chart and 211 the slide before this states unassigned fund balance represents 42% of expenditures based on 212 2016 spending. He stated the graph shows closer to 51% than 42%. 213 214 Finance Director Miller stated the auditors are only referencing the General Fund in the graph 215 and the unassigned amount is different than the fund balance. The fund balance includes 216 restricted funds and assigned funds as well as unassigned funds. 217 218 Finance Director Miller explained there would be changes to the audit if the City Council 219 approves moving forward with the cash carry over fund the Commission has been discussing. 220 221 Commissioner Murray stated he had talked with the Police Chief about the Police Forfeiture 222 Funds and he feels he is using these funds the best he can based on the guidelines and restrictions 223 for the use of these funds. His big problem seems to be personnel and he would need to bring 224 Item #3: Attachment A