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<br />Butterfield also reported that the annual mailing of Disclosure of Financial Interests <br />statements was coming to a close. This is a requirement of the Ethics Code and the <br />statements are sent on an annual basis to all those subject to the requirement and should <br />reply by January 30. <br /> <br /> <br /> <br />II. REVIEW MEETING SUMMARY OF FACILITATED <br />DISCUSSION OF 10/31/01 <br />Butterfield reviewed the 10/31/01 meeting discussion with the Commission. She <br />reminded the Commission that they had ended the session with the discussion of how to <br />turn weaknesses into strengths. The Commission was directed to refer to the sample <br />enabling language and rules of procedure for other municipal Ethics Commissions. <br /> <br />Based upon the Commission’s characterizations of the Strengths and Weaknesses -- What <br />will be the Commission’s Work Plan? <br /> <br /> <br />A.Training: Orientation for Commission of scope and benchmarks <br /> <br />B.Ethics Commission Options: Enabling language (how authorized, what are roles <br />and responsibilities) <br /> <br />C.Joint Meeting with the City Council <br />1. City Council expectations <br />2. Present options and role <br /> <br />D.Clarify Commission and Staff Role (schedule regular meeting once a <br /> Complaint is filed). <br /> <br />E.Resources: Budget ($3,500 for 2002), samples in packet for Commission to have <br />subpoena authority, expectations tied to City Council as it relates to alignment and <br />the advisory responsibility. <br /> <br />The Commission specifically discussed the following items require discussion and <br />review: <br /> <br /> <br />1.Orientation Packet (for New Members): The Commission holds a meeting <br />when new members are appointed. <br />a. Resolution <br /> <br />b.Complaint procedure <br />1) Review complaint procedures with examples of issues that apply to <br /> Commission scope and those that don’t <br /> 2) Review complaint challenges, limits, and pitfalls <br /> <br /> <br />2.Resolution Review: <br />a. Clarify intent of Paragraph 4, Page 5, Item A <br />b. Membership 3-5 <br />c. Schedule another meeting so that Commissioners can provide ideas in <br /> writing, such as: <br />1) Closed session of the Ethics Commission (i.e., evaluate the role of cable <br /> and how it effect the discussion and information provided in a meeting) <br /> 2 <br /> <br />